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~ City would need another $15,000, which could come from General Road Fund. This proposal will go to the Board on June 11~h, but since the CAPP program originated from this committee that selected the projects, a recommendation will be needed to take back to the Board. Action being requested tonight is to remove Oak Street as a CAPP project, substitute that money plus another $15,000 from General Road Fund for Phase 1 of the courthouse transportation improvements. Ogle asked if the City wasn't going to match anything on this project and Corey responded that the proposal at.this point is to carry the major $7.5 million total proposal through the United Front effort. The local match :that the City is looking for is 20% from the County, and if it falls short of that, then the City will have to look at other alternatives. Stapleton asked Corey if the City was going to put up any money at all, and Corey responded that the proposal was that funds would be 80% Federal and 20% County. Corey added comment that on the City's participation in the project, in fairness the actual construction costs and improvements are a substantial amount of soft costs in the development to date that the City will not recover. Locally, the City is putting together proposals so that the project can be built. Stapleton raised concerns that the City didn't plan ahead for the entirety of their projects and Corey responded that the City did anticipate that there wouldn't be enough to fund the transportation issues. i i j Snowden was asked if there were any problems with the additional $15,000 coming out of General Road Fund and Snowden said that the money could come out of this fund. Ogle asked if the City could match the $15,000 if the County came up with the $325,000 from the Oak Street Bypass and Corey said that if that was the County's decision, then the City could. .Stapleton said that he had no objection on the first phase and agreed with Snowden that the County could come up with the $15,000 match. He added that he.had a hard time coming up with the other amount and that the City needs to reconfigure to try to come up with some more money to help with the project. He mentioned that there were other cities in the County. Corey said that the City would continue to look for sources beyond the County. I Motion: Poage motioned that the County transfer the funds from the Oak Street project to the courthouse transportation project, phase 1 ($340,000 total). Redmon seconded. Motion failed, , three to three. Motion: As Vice-Chair, Radabaugh motioned to appropriate the $325,000 for this project and no additional amount matched ($15,000). Ogle seconded. Four votes in favor, motion carried. Committee was asked what their reasoning was being not allocating the $15,000 match and Radabaugh said that his reasoning was that he feels the City should be a party to the project with . a token amount. Ogle agreed. Ehrich, ODOT, interjected that ODOT will pledge the $15,000 from its operating funds to make the project go. V. HERBICIDES: LAST RESORT POLICY UPDATE Snowden discussed update and distributed a memo and informed the committee that Board of County Commissioners instructed VMAC to develop a Last Resort Herbicide Policy and they asked for a report back in May. Sonny worked with VMAC to come up with the cover letter, and on the 2"d page of the memo, the definition written was taken to the Board in the middle of May., The Board made one change on the 2"d page, Definition of Last Resort, taking it forward indicating in the 2"d sentence that the herbicides to be used must be approved by the Board of Health, which is the Board of County Commissioners. The Board instructed staff to work with Roads Advisory Committee -May 28, 2003 Page2of4