Eugene/Springfield Water Pollution Control Facility 1984-1991

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Section C: OFFICB SUPPORT PURCHASING In November 1983, the City of Eugene imple- mented acomputerized expendi lure tracki ngcalled "*CEORDR." Orders under $1,000 could be pur- chasedwithoutconsultingthe Purchasing Depart- ment. Purchases over $1,000 required coordina- tionwith Purchasing. At first, office staff issued all *CEORDR numbers and entered the data needed from the invoices. The *CEORDRsystemwasmeanttobeapaperless ^ PAYROLL Before October 1983, all payroll information was processed at the Eugene Public Works Mainte- nance division. When the data control clerk was hired in October 1983, the payroll function was transferred to Wastewater. Employees recorded their time each day, and the data control clerk entered it into a log book. Daily time sheets then were routed to Information Services for scanning Page 12 system, and deparanents were not required to maintain invoices. However, staff maintained sepa- rate copies of the invoices for reference purposes. When the storeroom at the plant was created, it became the plant's central point for issuing *CEORDR numbers and maintaining the paper- workuntil the goods were received. Once an order was received it was routed to the appropriate super- visor for signature, then routed to the office for data entry. Invoices then were sent to the City's accounts payable office. by an OCR reader into the City's payroll computer system. Job-costing information was tracked on the payroll time sheets. To meet the federal Fair Labor Standards Act, in 1985 an additional time sheet was added. This meant that employees must complete two separate time sheets. ^ MEMBERSHIPS/CERTIFICATIONS/LICENSING Wastewater Division employees belong to a num- ber ofprofessional organizations, such the Ameri- canPublic WorksAssociation (APWA), the Water Pollution Control Federation (WPCF), the Asso- ciation of Metropolitan Sewerage Agencies (AMSA), and the Association of Oregon Sewer- age Agencies (AOSA), Pacific Northwest Pollu- tion Control Association (PNPCA), the Ameri- can Society of Safety Engineers (ASSE), the In- stnunentSocietyofAmerica (ISA), andtheAmeri- can Chemical Society (ACS). Many employees must maintain certifications and licenses for op- erator certification, collection system certifica- tion, backflow testing certification, supervising electrician license, and electrical maintenance li- cense.