Eugene/Springfield Water Pollution Control Facility 1984-1991

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Page 9 SecCion C: OFFICE SUPPORT and upgrading the computerized maintenance management system. The position was reclassified to a programmer in 1985. DATA CONTROL CLERK II This position was established in February 1984 to help the Data Control Clerk II with payroll and *CEORDER duties, which allowed the Data Con- trol Clerk more time to implement the mainte- nance management system. The position later helped with data entry and eventually became the primary data entry person. In 1986, the position was reclassified to Data Control Clerk I. During the AFSCME classification study in early 1991, the position was again reclassified to a Data Con- trol Clerk II. CLERK I~ECEPTIONIST The Clerk IIJreceptionisttyas the first office em- ployee hired for the division. Originally, the em- ^ OFFICE AUTOMATION ployee reported to the office manager at the Main- tenance Division. When an office manager was hired in 1983 for the Wastewater Division, the supervisory duties were assigned to the office man- ager.The Clerk II/receptionist is primarily respon- siblefororderingofficesupplies, answeringphones, helping at the front counter, and typing memos and letters. Few of these duties have changed over the years, although technology has changed how they are done. CLERK 11 The clerk II position was created in July 1989. This person worked half-time for the front office and half-time for the storeroom. Office duties included filing *CEORDR invoices, preparing documents forpocumentControl, maintainingdivisionnote- books, and other tasks as needed. Eventually, this position was transferred to the office work section full time to help with the increasing workload. Technology in the division has changed signifi- cantlysince start-up when memos and letters were typed by the receptionist on an electric typewriter. As supervisors received personal computers (PCs) and began typing their own documents, the recep- tionist was relieved of some typing duties. Use of the PCs allowed electronic storage of reports and logs that previously had to be entered and main- tained by hand. It also allowed many of the lab's records to be transferred to spreadsheets. Software purchased for the PCs included WordPerfectforwordprocessing,Lotus for spread- sheet calculations, and dBase for record tracking. Most operators were trained in Lotus so they could use spreadsheets, but training in dBase was limited to the Data Control Clerk II, a Programmer II, and the Operations Manager. Data base programs for record tracking included a lab information man- agementsystem, a computerpointsprogram for the operations computer, a document control system, .and a maintenance managemenC system. A computer programmer reviews operation. of a line printer.