Eugene/Springfield Water Pollution Control Facility 1984-1991

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SrLi~~"1 OFFICE SUPPORT The Office Support work section is responsible for coordinating the City and MWMC budgets, maintaining personnel records, providing recep- tionistduties, coordinating payroll and data entry, processing expenditure data, managing acentral- izedfiling system, and maintaining all office sup- ^ START-UP At start-up in July 1984, only an office manager and Clerk II worked for the Administrative Ser- vices section. The office manager's first duties included setting up standard office procedures for ^ STAFFING The office support staff has grown from two fu11- timeemployees (at start-up) - an office manager and a Clerk II - to five employees, including a data control clerk (later reclassified to a program- mer), a half-time Clerk II (later reclassified to a Data Control Clerk I), and one-and-a-half Clerk II's. OFFICE MANAGER The primary job responsibilities of the office man- ager are coordinating budgets for the division, plies for the Wastewater Division. This section also provides data entryy andprogramming services for database programs that run on personal com- puters, including the Maintenance Management System. the newly established Wastewater Division and developing a tracking system for the regional MWMC budget. supervising the office support staff, monitoring division expenditures, andcoordinatingdata entry for the maintenance management system. Budget coordination duties include researching, prepar- ing, and distributing reports; maintaining spread- sheets; and reformatting the budget for presenta- tion to the MWMC. The office manager is also responsible for main- tainingthe division's personnel files, coordinating purchases of new office furniture, coordinating employee travel, training, and travel reimburse- ments, andmonitoringand coordinating payments for employee memberships, subscriptions, certifi- cations, and licensing. This position also main- tains workers' compensation and grievance files and works with supervisors to process grievance documents. DATA CONTROL CLERK III PROGRAMMER This position was originally responsible for pro- cessing payroll and expenditures using the City's *CEORDR purchasing system. The data control clerk became the division's technical personal computer expert and is responsible for modifying The af~ce support staff provides a range of services, inluding budget coordiruttion, filing, arul personnel record keeping.