Budget Meeting Minutes 05/11/05 - Laserfiche WebLink

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MEMORANDUM Date: April 20, 2005 To: Eugene Budget Committee From: W. Bruce Mulligan, Chairperson Subject: FY06 Proposed Budget Review Process >~ Central Services Finance City of Eugene 100 West 10th Ave., Suite 400 Eugene, Oregon 97401 (541)682-5022 .(541) 682-5802 FAX vwvw.ci.eugene.or.us I propose that the Budget Committee use the same.procedures that the committee successfully used during last year's review of the City Manager's FY05 Budget. The guidelines have been slightly updated to reflect the current meeting schedule and format. We will have a few minutes during the May 2 meeting ,~ to discuss them. Following the first meeting, the Executive Manager of each department will present a brief overview of the changes in their department's budget according to the attached schedule. The Committee will initially focus discussion on these Changes to Current Service Level as proposed by the City Manager. • Discussion question rounds will be limited to two rounds for questions and comments unless extended by majority vote of the committee. The first round will provide three (3). minutes for each speaker and the second round two (2) minutes. Motions. During each meeting committee members may offer any intended motions to amend the budget proposal that they wish the full committee to consider. We have generally asked for advance notice of such motions as a courtesy to other members to allow time for their full consideration. I will ask staff to keep a running list of the motions and provide updates in each week's packet of information. Prior to the end of the May 11th meeting, I will call for any fmal intended motions to add to the list. Staff will display the full list of intended motions for Committee discussion and decision. • Budget amendments should identify the specific service, including dollars and FTE, and an offsetting reduction or addition (funding source). In other words, the intended motion as an amendment to the budget must be "balanced". Likewise, if proposing an increase to an ongoing service, the offsetting change should also provide ongoing funding. Motion discussion. As we did last year, after the motion has been seconded, the maker of the motion will have three (3) minutes to discuss the merits of the proposal at the start of round one. Subsequent speakers in round one will have three (3) minutes to ask questions or add comments. Speakers in round two will be allotted two (2) minutes each. Additional rounds of one (1) minute per speaker maybe added by majority vote of the committee. The maker of the motion will have the opportunity to provide a one (1) minute summary prior to a vote on the motion. • Adopted amendments. A majority of those present will be required to pass an amendment. Staff will track decisions on a spreadsheet so that real-time results of decisions will be available.