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The Budget Office will need the following specific information from your department: <br />Proposed Budget Summary <br />1. Fund I3ighlights--If the Budget Summary will contain highlights of specific funds (other <br />than the General Fund), the Budget Office will contact the relevant Budget Coordinators and <br />discuss the time frame for submitting a brief description of the fund and discussion of fund <br />issues. Executive Managers will select the funds to be highlighted. <br />2. Service Area Descriptions--City services have been divided into four service areas: Central <br />Business Functions; Culture/Leisure Services; Infrastructure and Planning Services and <br />Public Safety Services. Each of the services is described in about a page. Departments <br />involved in a particular service area should review and edit text, if necessary. <br />3. Service Issues--For each service area, the Summary presents one to two pages of issues <br />related to that service. Departments involved in a particular service area will need to update <br />the issues text. <br />Note: The Budget Office will also rely on information departments provide in their six-year <br />fund forecasts and issues developed during fund balancing. <br />Proposed Budget Document <br />1. Proposed Service Budget <br />a. Service Descriptions--Edit as needed; in particular, update the activity data in the <br />description. <br />b. Mission--No changes, unless the Budget Subcommittee has updated this information. <br />c. Outcomes--No changes, unless the Budget Subcommittee has updated this information. <br />d. Financial and FTE Information--Budget Office will provide this information. <br />e. Materials & Services Greater than 10%--The Budget Office will provide the objects and <br />amounts. During the initial service budget review, please explain the expenditures. <br />f. Proposed Changes to Current Service Level--The Budget Office will draft text and give <br />to departments for review. <br />g. Service System Measures--Template will be provided. FY03 actuals, FY04 estimates, <br />and explanatory text are due back on December 15, 2003. FY05 Projections are due on <br />February 13, 2004. Update data as instructed on the template. <br />h. Four-Year Strate igies--Template will be provided. FY03 actuals, FY04 estimates, and <br />explanatory text are due back on December 15, 2003. FY05 projections are due on <br />February 13, 2004. Update data as instructed on the template. <br />2. Proposed Operating Budget: Department View <br />a. Department Overview -Budget Coordinators edit the following: <br />Mission Statement--A brief description of the primary purpose for the department's <br />existence in the City organization. <br />Operational Organization Chart--An organization chart showing the divisions within the <br />department and how the department budget is allocated by funds and divisions. <br />Financial Policies and Procedures Manual 10/03 <br />Tab FPPM for PW Budgeting_Instr.doc <br />Page E.11 <br />