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~_ <br />~nel, .~. ~., <br />Public Works <br />June 15, 2004 <br />City of Eugene <br />858 Pearl Street <br />Eugene, Oregon 97401 <br />(541) 682-5262 <br />(541) 682-6826 Fax <br />TO: Bob Noble, Airport Division Manager <br />Mark Schoening, Engineering Division Manager <br />Jeff Lankston, Maintenance Division Manager <br />Johnny Medlin, Parks & Open Space Division Manager <br />Peter Ruffier, WWTP Division Manager <br />Betty Neilsen, Airport Budget Coordinator <br />Cathy Rapp, Engineering Budget Coordinator <br />Lacey Risdal, Maintenance/POS Budget Coordinator <br />Mary Beth Perkins, WWTP Budget Coordinator <br />FROM: Valerie Dixon '"`~~a~ U~' <br />Administration Division Manager <br />SUBJ: Public Works Budget and Financial Management Responsibilities <br />This memo is sent to document the roles and responsibilities of Public Works staff <br />regarding the fiscal management of the Public Works Department. <br />Citywide, the Finance Division of the Central Services Department is responsible for <br />budget preparation, proper reporting of expenditures and control of expenditure levels. <br />The Finance Division sets policies on budget development, budget control, expenditure <br />reporting, and financial management applicable to all City operations. However, most of <br />the operational responsibility for budget control and financial management related to <br />Public Works funds has been delegated to the Public Works Department. <br />Within the department, the Administration Division is responsible for ensuring budget <br />control and financial management. In the Administration Division the division manager <br />is responsible for directing and overseeing the development, preparation and <br />administration of the annual department operating, service, and capital improvement <br />budgets; providing financial management for funds; and recommending midyear <br />adjustments. While the Administration Division Manager is ultimately responsible for <br />the department's budget and financial management, each division manager is responsible <br />for budgeting and spending funds allocated to them during the budget process. Public <br />Works Administration finance staff have been delegated specific budget and financial <br />management responsibilities by the Administration Division Manager. The division <br />manager for each of the other Public Works divisions has also delegated specific budget <br />and financial management responsibilities to their respective division budget <br />