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`rtJND 333 BALANCING CHECKLIS`r Procedure Checklist (After locating: opening, and refreshing the appropriate Fund File) Date Initials 1. On the Fund Schedule; Check to make sure, last year's actual Ending Working Capital (bottom column 2) agrees with the current year's Audited Beginning Working Capital (top ~ ~ ;7 column 4 . 2. Enter Revenue Experience Estimates in the gray column in the middle of the fund schedule "FYxx EE Adjust" . Please footnote and provide supporting documentation for revenues. 3• Enter Expenditure Experience Estimates in the gray column in the middle of the fund ~ schedule ("FYxx EE Adjust"). The only changes that should be made to expenditure estimates are for known actions, including supplemental budget #2 and #3 requests. Please footnote the changes and provide the bud et 'ournal as supportin documentation. 4. In Performance Budgeting, enter Ending Working Capital from FY09 as Beginning Working Capital for FY10. This will update the Fund Schedule. ~J 5. Review operating budget entries. Ensure that the following entries have been made and appear reasonable: j Facilities Rates Fleet and Radio Rates Health Rates Diversity Expenditures ~ Risk Rates & Surcharge Coordinated Training ~ ~ Information Services Rates ~ / If necessary, make marginal changes to FY08 operating revenues and expenditures in Performance Bud eting. 6. In Performance Budgeting make all entries into the fund that have not already been entered for next ear's bud et. Z~1~ 7, Ensure that all footnotes are on the fund schedule and that supporting documentation is z~~ ~ attached see checklist below . 8. Ensure that all transactions affecting other funds (interfund transfers, interfund loans etc.) are bud eted in the other funds. ~ 9. Ensure that the ca ital bud et information is correct) reflected on the schedule. 10. Refresh Fund Schedule and ensure that the budgeted resources equal the budgeted expenditures and that Endin Workin Capital for FY10 equals zero. Z/~ ~ 11. Check the future year FTE count located on the upper right hand corner of the fund schedule ~ and the historical FTE count located on the bottom of the fund schedule. Footnote any than es. 12. Review the Fund Reconciliation Worksheet. z/L 3 13. Turn, in Fund Schedules and all supporting documentation to the Budget Office. Documentation Checklist (Turn the following items into the Budget Office) Date Initial ~ 1. Fund Reconciliation Worksheet ~ 2. Fund Schedule li 3. Pivot Table Report including sorts by: Revenue All Budget Types Expenditures 4. Excel Decision Packa a Report 1 5. Supporting Scedules including: *Bonded Debt Schedule Intertund Loan Agreements *Inten`und Transfers Schedule Decision Package Templates8 *Interest Schedule ? Other fund Fund Schedules *CSA Spreadsheet ? affected by transfers ~ Z f '"Capital Budget Spreadsheet ? *Included in the Fund Balancin Manual 6. Supporting documentation for Revenue and Expenditure Experience Estimates including copies of revelant SB#2 and SB#3 'ournals ~ 7. Supporting documentation for an than es in current ear FTE hJ 8. A cop of the Excels readsheet showin all Revenue Profiles have been updated j 9. A co of this checklist!. i