New Search
~ <br /> Project Review <br /> i <br /> Category: Communications <br /> Number: 6.8 <br /> Title: Communication with Staff <br /> <br /> ~ Statement: Meetings are scheduled regularly or alternative forms of communication are <br /> developed to communicate essential information to staff. <br /> Description: Regularly scheduled staff meetings should serve to keep supervisors and <br /> employees up-to-date on departmental activities and provide an opportunity for <br /> interaction and coordination. Alternative methods of communicating may include <br /> i <br /> electronic methods such as a-mail, net-meetings, or Intranets. <br /> Assigned To: Eric Jones <br /> Date of Initial Review: 12/30/2002 <br /> Applicable to Agency: Yes <br /> Self Assessment <br /> Compliance Stafus: Substantial Compliance <br /> Date of Compliance: 3/23/2004 <br /> <br /> i <br /> Completed By: Eric Jones <br /> Directive/Documentation: Department Intranet web site http://ceonline/pw <br /> j Departmental monthly reports <br /> www.ci.eugene.or.us/PW/department/Reports/pwmonthlyrpts.htm <br /> Public Works annual report www.ci.eugene.onus/pw/department/annrpt.htm <br /> Public Works work plan www.ci.eugene.onus/pw/department/workplan.htm <br /> All-division meetings <br /> Kaleidoscope newsletter (diversity committee newsletter) <br /> 'j Roosevelt Rumble (weekly newsletter) <br /> E-mail (see examples) <br /> Interview/Observation: <br /> ~ Agency Compliance: The department uses meetings, publications, a-mail, Intranet, special events and <br /> other techiques to keep supervisors and employees up-to-date on departmental <br /> activities and provide an opportunity for interaction and coordination. <br /> ' At the department level, Public Works Day each May is used to provide an informal <br /> opportuntity for all department employees to get to know each other better and to <br /> learn more about the many services the department provides. Summaries of key <br /> activities are provided to all employees through monthly reports prepared by the <br /> director's executive assistant and posted on the Internet. A work plan and annual <br /> report is published each year by the department. Copies of the work plan and <br /> annual report are distributed to key staff, and all staff has access to these <br /> documents via the Intranet. <br /> Each division has its own specific schedule ofall-division meetings, workshops, <br /> safety days and/or training days to convey information and get feedback from <br /> division employees. At the section and team level, supervisors typically hold <br /> weekly or daily meetings or briefings to communicate essential information to staff. <br /> Examples of newsletters include the "Roosevelt Rumble," which is distributed to <br /> the 200+ Maintenance and POS employees each month, and Kaleidoscope, the <br /> diversity newsletter that is distributed. quarterly to all Public Works employees. <br /> i <br /> APWA SelfAssessment - 4th Edition # 6.8 Page 1 of 2 <br /> <br />