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Guidelines for Writing Notice of Disciplinary Action Letter (for <br /> j suspensions and terminations) <br /> j <br /> Date: <br /> To: Name and address <br /> Subject: Notice of Termination <br /> i <br /> Summary of any oral or written response by employ <br /> i <br /> i <br /> On March 3, 19991 met with you to hear your response to the charges outlined in my notice of <br /> proposed discipline letter dated February 24, 1999. 1 have given careful consideration to the <br /> information you presented. 1 have reviewed the investigative file and have consulted with <br /> management. Even when I consider the information you presented, the facts of this <br /> case remain as stated in my February 24, 1999 letter. <br /> <br /> ~ Finding of facts. Address any new information brought out in oral or written response. <br /> Since April 1998 you placed 42 personal long-distance calls using City phones. The cost of <br /> these calls to the City equals nearly $30, however, the market value of these calls amounts to <br /> nearly $90. The total amount of time for these calls equals nearly 6 hours. This was time for <br /> which you were being paid by the City to do your job. Though you implied this was not the <br /> case in the investigation meeting of February 18, 1999, the evidence shows the majority of <br /> these calls were made at times during the day that did not coincide with your scheduled lunch <br /> or break times. <br /> As justification for. these calls you indicated that your mother had injured herself in late <br /> summer and you were calling to check up on her. It is important forme to point our that these <br /> calls began shortly after you were. hired at the City in March 1998, and continued for nearly <br /> our entire ear of em /o ment. You said in the March 3'~ meetin that ou intended to re a <br /> Y Y p Y g Y p Y <br /> the City for the calls that you made. However, you made no attempt to reimburse the City for <br /> any of these. calls in the past 11 months. <br /> Reiterate policies that were violated and how others/workplace were impacted <br /> For suspensions put in expectations for future behavior and warning of repeated violations. <br /> Conclusion <br /> I have evaluated the information you presented and still come to the same conclusion. <br /> Looking at your brief employment history, the repeated nature of these acts, and the <br /> seriousness of the policy violations, 1 feel the only appropriate action is to uphold the proposed <br /> termination. Your employment with the City of Eugene will terminate on Monday March 8, <br /> 1999. <br /> Name of supervisor and title Employees <br /> (Acknowledges receipt only) <br /> Date Date <br /> cc: Personnel file <br /> 17 <br /> <br />