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City of Eugene <br /> Human Resource and Risk Services Policies <br /> i <br /> 3-1030 '.PAYOFF AT TERMINATION`(Revised 09/16/02) <br /> According to Oregon Law, in most instances, terminating employees must receive their <br /> final paychecks on their last working day as long as the employee has given at least 48 <br /> hours notice. If employee gives less than 48 hours notice of intent to resign, the City <br /> must issue the final paycheck within 5 working days or on the next regularly scheduled <br /> pay day after the employee quits, whichever event occurs first. Accumulated vacation, <br /> shift holiday, floating holiday, and comp. time payments are included in the final pay <br /> check as appropriate. The maximum vacation that is paid off at termination will be two <br /> times the employee's annual accrual rate at the time of termination. <br /> <br /> i <br /> Employees may pick up their final paycheck from Payroll. At the employee's request, the <br /> final paycheck can be mailed to any address designated by the employee. <br /> <br /> j 3-1040 TERMINATION/RESIGNATION PROCEDURES (Revised 09/16/02) <br /> Termination forms include the Termination PAF, PAF Separation attachment, the Notice <br /> of Intent Form for benefits, and a Release from Liability form if the employee desires <br /> that his/her supervisor should provide references to other employers. <br /> Terminating regular employees are encouraged to call the Central Payroll Office prior to <br /> termination regarding deductions on their final paychecks. <br /> 3-:1:050 EXIT INTERVIEWS (New 11/01/98) <br /> All City employees who voluntarily leave City employment, including trainee and <br /> probationary employees, should be offered the opportunity to give exit feedback. The <br /> feedback may be given in a short written questionnaire, an exit interview, or both. <br /> Because the interview provides more in-depth information and allows for the explanation, <br /> clarification, and discussion of information given in the questionnaire, terminating <br /> employees are encouraged to do an interview and a questionnaire. Exit questionnaires <br /> and interviews are always voluntary and will be treated as confidential, unless the <br /> employee has agreed otherwise. Information from the questionnaires and the interviews <br /> will be reported anonymously and in summary format. <br /> Exit interviews will be conducted by employees of Human Resource and Risk Services or <br /> the City's Human Rights office. Supervisors are responsible for informing terminating <br /> employees about the organization's interest in receiving feedback and ensuring the <br /> employee receives an information sheet about the process. Employees wishing to <br /> complete a questionnaire or have an interview should contact HRRS. <br /> Human Resource and. Risk Services <br /> Revised: 09/16/02 <br /> _ _ _ _ <br /> <br />