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i <br /> i <br /> ~ HR Board Meeting Notes -April 22, 2004 <br /> McNutt Conference Room -1:30-3:OOpm <br /> Board Members Present: Lynn Reeves, Marilyn Nelson, Jeff Lankston, Rob Everett, <br /> <br /> i Todd Anderson, Keli Osborn, Sue Cutsogeorge & Sarah Medary <br /> I <br /> Facilitator: Lynn Reeves <br /> Note Taker: Sandy Neal <br /> Next Meeting: May 13, 2004 <br /> i <br /> • New Recruitment System (NEOGOV) -Michelle Cline & Lynn Stimson <br /> 1 <br /> ? Michelle and Lynn did a presentation and briefing on the NEOGOV <br /> recruitment system (on-line employment applications) <br /> ? A handout was provided detailing options for department roll-out <br /> and a proposed communication plan <br /> ? NEOGOV on-line application system will go "live" May 21 and 22 <br /> ? Applicants for city positions will have access on May 22 to the new <br /> system <br /> ? Work is continuing with the vendor to make adjustments to fit City hiring <br /> needs. The application system was originally designed for Civil Service <br /> use. The City of Eugene is the first non-Civil Service employer to use <br /> NEOGOV. <br /> ? Applications will be stored on NEOGOV's server <br /> ? Recruitments staff expect in one year about 75 percent of applicants will <br /> use the on-line process <br /> ? Applicants who choose not to use the on-line application process can still <br /> submit a hard copy application. HRRS staff will enter basic applicant <br /> information into NEOGOV and then scan the hard copy application into <br /> the new system. <br /> ? A workstation will be provided in the lobby of HRRS in the future for <br /> public use. Wiring for access to the public internet still to be installed. <br /> ? A list of community resources for internet access will be developed and <br /> provided to the public. The list will include the Library. <br /> ? HR will continue to screen for minimums. Some departments, like Public <br /> Works, may choose to do their own screen of applicants. <br /> ? The question of printing hard copy applications was discussed again. <br /> ? The system is designed for supervisors to review applications on- <br /> line. HR can print a bulk Adobe file, but departments would have <br /> to print each application individually. There is the capability of <br /> HR sending the Adobe file to the departments if requested. <br /> ? The cost of printing applications and keeping them secure were of <br /> concern. <br /> ? Agreement was, that for now, supervisors should try to screen <br /> applications on-line first. <br /> HR Board Meeting Minutes <br /> Apri122, 2004 <br /> <br />