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City of Eugene <br /> Human Resource and Risk Services Policies <br /> <br /> 3-220 Cit~quipment/Property (Revised 10/19/99) <br /> City equipment, facilities, supplies, and other property are to be used only for City <br /> <br /> business and must not be used for personal~use either during or outside regular working <br /> hours, except as noted in the section below -Personal Use of Electronic Office <br /> Equipment. <br /> 3-220.1 Policy for Personal Use of Electronic Office Equipment (New 10/19/99) <br /> The use of electronic office equipment has become an essential part of the City's <br /> ability to serve the public. According to the Oregon Revised Statutes (ORS), <br /> publicly owned equipment is intended to be used only for the official business of <br /> the government entity. The City recognizes, however, that there are occasions <br /> when a City employee may use office equipment for personal purposes without <br /> such use being at odds with the law. In fact, it may be less disruptive to permit <br /> employees to use office equipment at the work place, than to require them to take <br /> a break or leave the work place to take care of personal matters. <br /> Policies regarding the personal use of specific electronic office equipment are <br /> outlined below. Individual departments may adopt more stringent criteria or <br /> policies than outlined in the policies below based on the business needs of the <br /> department. <br /> Employees are responsible for having a clear understanding of the guidelines prior <br /> to using any office equipment. Employees should check with their supervisor if <br /> they are unclear on these guidelines or on the application of these guidelines to a <br /> specific use. <br /> In addition to the specific conditions for each equipment type, the following <br /> guidelines apply: <br /> • The use should not cause a negative public perception or poor image of the <br /> City of Eugene. <br /> • The use should he of limited extent in terms of length of time and <br /> frequency. Other options should be explored first whenever possible. <br /> • The use should result in no or negligible cost to the public. Any <br /> identifiable incremental cost should be reimbursed. <br /> Human Resource and Risk Services Revised: 09/16/02 <br /> <br />