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City of Eugene <br /> Human Resource and Risk Services Policies <br /> The use of donations and sponsorships is an acceptable means for City programs to obtain <br /> resources and reduce costs. Donations and sponsorships are increasingly popular .due to <br /> tight budgets. In some cases a City service maybe highly dependent on partnerships that <br /> include donations and/or sponsorships. When done correctly, the relationship benefits the <br /> City's service program and may provide promotional opportunities to a business or <br /> j individual. A sponsorship or donation must follow all of the following criteria: <br /> I <br /> ? It should clearly benefit the service delivery of the program. <br /> i <br /> ? It should have a clear connection and/or alignment with City services, Council <br /> goals and policies, etc. <br /> ? It should provide equal opportunity for all potential sponsors/donors to <br /> participate. <br /> I <br /> ? It should not negatively reflect on the City organization or community. <br /> ? It must not provide personal benefits to the employee(s). <br /> ? It must be approved by a Division Manager or the department Executive Manager. <br /> i <br /> An example of an acceptable sponsorship is a local outdoor outfitter providing the staff at <br /> Cuthbert Amphitheater with rain jackets. The jackets, with the business's name or logo <br /> on them, are needed by the staff and the donation saves the program money. An example <br /> of an acceptable donation would be a gift of a rescue boat to the Fire department by a <br /> local boat dealer. An example of an unacceptable sponsorship would be for a software <br /> ' vendor to provide rain j ackets for the ISD Management team. Rain j ackets are not <br /> required by the ISD Management team and therefore are not essential to or add value to <br /> the program. ' <br /> There are important public perception issues involved with donations and sponsorships. <br /> Staff who have regulatory responsibilities must be especially careful. There must be no <br /> j bias, or perception of bias, that the sponsor will receive favorable treatment by the City in <br /> the course of City business. It would not be appropriate, for instance, for a contractor to <br /> provide vehicles for the building inspectors. It should also be clear that the program or <br /> service is being managed and delivered by the City and not the sponsor. Employees must <br /> take steps to ensure that the benefit is clearly derived by the City program and not by City <br /> employees themselves. It is best when a clear and open process is in place for potential <br /> donors and sponsors. This process, developed by each department and division to suit <br /> their specific circumstances, should state what opportunities are available and what <br /> .benefits the sponsor may obtain as a result. <br /> Human Resource and Risk Services Revised: 09/16/02 <br /> <br /> j <br /> <br /> ,I <br /> <br />