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<br /> City of Eugene <br /> Human Resource and Risk Services Policies <br /> not be used for outside business ventures or to solicit for political or religious <br /> causes. Employees shall not use unauthorized codes or passwords to gain access <br /> to others' files. Any abuse or misuse of the City's E-mail communication system <br /> shall be grounds for disciplinary action up to and including terminations. <br /> City-wide a-mail distribution should be limited to messages that meet all the <br /> following criteria: <br /> • The message is clearly related to City business as defined by the mission of the <br /> requesting department. <br /> • The message is of potential benefit to a majority of City employees. <br /> • The message is of potential interest to a majority of City employees. <br /> • The message promotes events that are accessible by City employees regardless <br /> of work location and work hours. <br /> • The message does not contain a solicitation of funds for the benefit of a private <br /> party, including a private on-profit group. <br /> • The message contains information of a time or date sensitive nature that makes <br /> e-mail more reasonable than use of the city's Intranet or other means of <br /> communication. <br /> Information from Human Resource and Risk Services related to City benefits or <br /> personnel issues/policies, information about the City's annual charitable giving <br /> program, and requests to help fellow employees in need of financial assistance <br /> due to medical reasons which are approved by the department's Executive <br /> Director are not subject to the policy. <br /> City-wide e-mail distribution should be considered only in very limited situations <br /> where it is appropriate to reach a majority of City employees regardless of work <br /> location and work hours. <br /> Each department will be responsible for determining which staff are eligible to <br /> distribute city-wide e-mails. <br /> It is suggested that alternative distribution lists be used for requests that do not <br /> meet the criteria listed above. Messages that benefit smaller or individual groups <br /> Human Resource and Risk Services Revised: 09/16/02 <br /> <br />