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? Supervisor has interview candidates complete Driving. Record Review Form (when <br /> applicable). Supervisor. routes the finalist form to Risk, Risk runs driving record <br /> check (see Driving Record Review form). Driving record check results from Risk are <br /> documented by supervisor. Form should be completed in full, including any CDL <br /> information needed. <br /> I'' ? Supervisor conducts reference checks on the fmalists (see Temporary and Regular <br /> ~ Reference Check forms). <br /> i <br /> ? If position is assigned to a secured area (Police, Fire, and some other City positions), a <br /> ' police background check will be done prior to final offer of employment. Positions <br /> I <br /> assigned to Recreation Division and some Library positions require a criminal records <br /> check done by HRRS staff, prior to fmal offer of employment. <br /> ? Supervisor selects finalist and offers job conditional on physical exam, if appropriate. <br /> Written conditional: offers of employment must be completed prior to sending the <br /> finalist for the pre-employment medical exam. See Condifional Offer Form Letter. <br /> Supervisor schedules physical exam for fmalist. If the position requires a CDL, <br /> mention it when scheduling the physical exam and indicate it on the form. <br /> ? Physical exam results are documented by supervisor and R/S staff. <br /> ? Supervisor prepares job offer.letter (on line job offer templates are available) and a <br /> reviews it with Recruitment and Selection staff prior to notifying the finalist. <br /> • If proposed. starting salary is above step 3, approval must be received from HRRS. <br /> • Attach PatentlCopyright release form to offer letter (see PatentlCopyright Form). <br /> If applicable, attach other required release forms. <br /> ? Supervisor finalizes job offer. <br /> ? The first day on the job, the new employee completes new-hire paperwork including I-9 <br /> and W-4 forms which are attached to the PAF aloe with the on ' al em to ent <br /> <br /> ' application and a cony of the iob offer letter. Supervisor provides the new employee <br /> with an employee handbook and processes the PAF. <br /> ? Supervisor schedules .new employee orientation by contacting Performance and <br /> Development staff in HRRS. <br /> ? Supervisor closes out the hiring file and returns the complete file to Recruitment and <br /> Selection within two weeks of the date of hire (see Closing Out Hiring File Checklist). <br /> Supervisor completes the Recruitment/Selection evaluation form (see Recruitment and <br /> Selection Evaluation Form). <br /> Supervisor's Guide November 2001 <br /> Recruitment and Selection page 2 <br /> <br />