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CLARK Debbie D <br /> <br /> ' From: CARSON Jamie F <br /> Sent: Monday, March 13, 2006 1:16 PM <br /> To: WYDRA Debbie L; STELLER Ginny H; Eugene GL <br /> Cc: PEl-RY Jeff T; FELDMAN Mary H; MURDOCH Kitty M; HUBERD John C; CLARK Debbie D <br /> Subject: 43381 -Chad Drive Extension <br /> I have added these codes to GL. <br /> Jamie <br /> x5499 <br /> -----Original Message----- <br /> . From: WYDRA Debbie L <br /> Sent: Monday, March 13, 2006 11:57 AM <br /> To: CARSON Jamie F; STELLER Ginny H <br /> Cc: PETRY Jeff T; FELDMAN Mary H; MURDOCH Kitty M; HUBERD John C; CLARK Debbie D <br /> Subject: Grant 381 -Chad Drive Extension <br /> Jamie/Ginny: Please add the following revenue and grant code to the GL and Budget System. The project number. <br /> has already been added to both systems. <br /> Thanks, <br /> Debbie <br /> MEMORANDUM <br /> Date: March 13, 2006 <br /> From: Debbie Wydra, Financial Reporting <br /> Subject: Grant Account Coding <br /> To: Debbie Clark -Public Works Administration <br /> Three fields can be created to manage a grant. The revenue account is required to specifically identify the proceeds <br /> received from the grantor. The grant number is needed to account for expenditures chargeable against the grant. An <br /> activit number ma also be assi ned when th r t r <br /> y y g e g an equires matching funds, or when project costs will include <br /> costs not chargeable to the grant. All project costs would be identified by the activity number, but only recoverable <br /> grant expenditures would also be identified by grant number. <br /> I have assigned the following distribution codes for the Chad Drive Extension. <br /> Grant Description: Extend Chad Drive to connect with North Game Farm Road. This project is estimated to <br /> cost $1,260,000 with reimbursement from the State in the amount of $695,000 from Federal-Aid Surface <br /> Transportation Program (STP) funds. <br /> In the following distribution code examples, X=variable numbers, 0=required Zero. <br /> Grant (task order) amounts are $695,000. <br /> Revenue Account: 43381 Chad Drive Extension <br /> (Distribution code 43381-XXX-XXXX-000000-000) . <br /> Grant Number: 381 Chad Drive Extension <br /> (Distribution code XXXXX-XXX-XXXX-XXXXXX-381) <br /> Activity Number: 935034 Chad Drive Extension <br /> (Distribution code XXXXX-XXX-XXXX-935034-XXX) <br /> 1 <br /> _ _ <br /> <br />