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HAMLIN .Peggy. D <br /> From: WEIXELMAN Susan E <br /> Sent: Thursday, October 21, 2004 3:38 PM <br /> To: *Eugene PW Budget Coordinators <br /> ~ Subject: FW: Supplemental Budget Reminder <br /> i <br /> Hi All -below is a list of the key dates for SB#1 for both reappropriations and supplemental budget #1 items. Please <br /> submit the reappropriation form/supplemental budget request form along with the BJE's to me by Friday, <br /> October 29th (BJE's should be dated 12/6/04). <br /> Criteria according to Kith Please remember that supplemental budgets are only for critical changes to the budget, where <br /> I <br /> ~ a violation of legal expenditure authority is at risk or where a new program or activity has been authorized by Council or <br /> Executive Managers and is needing expenditure authority. Supplemental Budget #1 is primarily concerned with reconciling <br /> FY05 Beginning Working Capital (including Reappropriation Requests), the Capital Carryover, and the Reserve for <br /> Encumbrance. There will be no separate resolution in October for the Reserve for Encumbrance reconciliation. Other <br /> requests for appropriation change should be related to large projects that have been approved by Executive Managers or <br /> Council: For example, the funding plan for the proposed Police Building will likely be processed on SB#1: Small changes <br /> to appropriation authority to reflect unanticipated receipts will not be accepted, unless there is some real risk of a budget <br /> overexpenditure at the department/fund level. <br /> <br /> i <br /> Summar o~y Dates <br /> • Friday, October 29 - PW Divisions turn in SB items to Susan <br /> • Tuesday, November 2 Becky & Susan meet with Kurt to discuss SB items <br /> • Friday, November 5 -Approved SB items due to Budget Office from PWA <br /> • Monday, December 6 <br /> Supplemental Budget #1 will be reviewed by the City Council at 7:30 pm <br /> Please let either Becky or me know if you have any questions. <br /> Thanks! <br /> Susan x5388 <br /> i <br /> _ <br /> _ <br /> _ _ _ <br /> <br />