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LityI~~T <br />Agreement No. 24~~~ <br />6. pity shall present invoices for ~ a0 percent of actual costs incurred by pity on behalf of <br />the project directly to State's Regional Local Agency Liaison for revievu, approval and <br />reimbursement to pity. Such invoices shall a} have an invoice number, b} reference a <br />vendor number, c~ include a "remit to" name and address, d~ reference this <br />ertifitatian Program Agreement lea 45~, e}State's Expenditure Account number f~ <br />reference States Suppler~entl Project Agreer~ent number, ~ identify the prajett by <br />the project name in the Supplemental Project Agreerr~ent, and h} itemize and explain <br />all expenses far v~rhich reimbursement is claimed. billings far services including, but <br />not limited ta, preliminary engineering and construction engineering shall be <br />presented for periods of not less than one-r~anth duration} based on actual expenses <br />to date. See paragraph T of anstruction Activities and Adrninistratian of this <br />Agreement forthe Construction contractor billing periad.~ All billings received from pity <br />must be approved by State's Regional Local Agency Liaison prior to payrr~ent. pity's <br />actual casts eligible far federal-aid or State participation shall be those allaable <br />under the provisions of Federal-Aid Policy guide ~FAP~, Title MFR Parts '1.~ ~, <br />~ 40 and ~~ g. Fina[ billings shall be submitted to State for processing uvithin three {} <br />months from the end of each funding phase as folios: ~ } avurd date of a <br />construction contract far preliminary engineering ~} last payment for right of gay <br />acquisition and } contract can~pletion far tanstruttion~ Partial billing progress <br />payment} shall be submitted to State uvithin three ~} rr~onths fror~ the date that casts <br />are incurred. Final billings submitted after the three ~~~ ranths shall not be eligible far <br />rein~bursernentF <br />'T. pity shall, upon State's request far reimbursement, reimburse State for federal~aid <br />funds distributed to pity if anyafthefollain events occur: <br />a} Right of gay acquisition ar actual construction of the facility for <br />Which preliminary engineering is undertaken is not started by the <br />close of the tenth fiscal year follo~ving the fiscal year in which the <br />federal-aid funds uvere authorized for preliminary engineering. <br />b~ Right of gay acquisition is undertaken utilizing federal-aid funds <br />and actual construction is not stared by the close of the t~rentieth <br />fiscal year follouvin the fiscal year in v~rhich the federalyaid funds <br />~vere authorized far right ofay acquisition. <br />t} construction proceeds after the project is determined to be <br />ineligible for federal-aid funding ~e,.~ no environr~er~tal approval, <br />lacking perrr~its, orother reasons. <br />H, pity shall maintain all project documentation in keeping v~rith State and Fl-~UVA <br />standards ar~d spetificatians~ This shall include, but is not limited ta, daily vuork <br />retards, quantity documentation, material invaiae and quality documentation, <br />cerificates of origin, process control records, test results, and inspection records to <br />ensure that projects are completed in aanforrr~ance v~rith approved plans and <br />speCification~ <br /> <br />