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<br />• Prepazation of the design and bid specifications for the projecf, including which sections are to
<br />be overlaid or reconstructed, and to what extent other street components will be ~afFected, such as
<br />curbs, gutters, sidewalks, and traffic signals; ~ ~;
<br />• Ensuring compliance with state contracting laws and rules; and monitoring the work of the ~'`
<br />contractors to ensure the City receives the aervices and value for which it has coritracted; . ~i
<br />•!Coordination of project timelines with other public and private sector partners, so as to minimize
<br />the impact on neighboring businesses, residents and institutions. For example, with the ~'
<br />reconstruction of Hilyard., coordinating efforts took place with local business owners; 4J arid the
<br />University to minimize the project impacts on citizens; and ~' ~ ;,
<br />• Project coordination with utility partners, such as EWEB and Northwest Natural,Gas,!~to help
<br />ensure that all work in the City's road right of way is synchronized to minimize the.numberi of
<br />construction disruptions and to obtain cost efficiencies across all agency.projects~: ~~ ;;
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<br />The proposed list of high profile projects included as Attachment A would be undertaken with bond _
<br />proceeds. Attachment B includes a map illustrating where these proposed projects woul{d occur. The
<br />cost of these high-profile projects, including the costs of project design and management; wil~l account
<br />for,an estimated one-third of the total bond spending over the 10-year period. '. ~, ~i.
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<br />As recommended by the subcommittee and endorsed by council, $350,000 of the annual~ibond proceeds
<br />would be dedicated for bike/pedestrian path capital preservation activities and would account' for ari
<br />estimated 5% of bond spending over the 10-year period. In §ubsequent years; that earmarked' amount
<br />would increase by an inflation rate of 4.8%, along with the bond proceeds generated. ;; Fi f;
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<br />The remaining two-thirds of bond spending would not be allocated in the resolution to specifi'c proj'ects.
<br />Instead,,these funds could be spent on any pavement capital preservation,treatments as defined in tlie
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<br />ballot measure language and deterrnined by the City's pavement management system. ;; '~,
<br />T'he resolution would also include a provision for a regular review by an independent auditor;for the
<br />purpose`of issuing a report on the use of the bond proceeds. The auditor procedures would ascerfain that
<br />the borid proceeds were used for the purposes, and in compliance with the restrictions, set forth in the
<br />ballot language. The auditor would furnish a written report to the council, which would also be made
<br />publicly available. ~' ''" I`
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<br />Timing ;; ' ;j
<br />The subcommittee recommended that the measure be placed on the May 20, 2008 ballot.l Should tlie
<br />council wish to proceed with this election date, a resolution placing the measure on the ballot~should be
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<br />approved no later than February 18 to comply with the election time lines for the May election. The
<br />council tentative agenda includes a meeting on February l l to place the measure on the May ballot.i~
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<br />Once the council passes a resolution placing the measure on the ballot, the City Attorney~~willt,create; a
<br />ballot title (caption, question and summary); ~which will be published in the Register-Guard. Citizeris
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<br />.- wiil have an opportunity to challenge the ballot language by filing a petition with the Larie Co,unty ~
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<br />Circuit Court within seven business days of the date that the City Attorney files the ballot title with the
<br />City Recorder. If the council acts to adopt the resolution no later thari February 18, it should allow. ~~
<br />enough time for the Lane County Circuit Court to decide any ballot title challenge in time for`the ~;
<br />measure to be placed on the May ballot. iM {~ ~~
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<br />City Council Agenda page 8. F:\CM0~2008 Council AgendasVv1,080128\S090128B.doc
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