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t" RE-ACCREDITATION AGREEMENT This Agreement is entered into between the City of Eugene, Oregon Public Works Department with principal o~ces located at 858 Pearl Street in Eugene, Oregon 97401 herewith referred to as the "Agency"; the "Accreditation Council of the APWA," herewith referred to as the "Council"; and the APWA, a non-profit 501(c)(3) corporation, herewith referred to as "APWA." WITNESSETH The Agency and the Council, for and in consideration of the mutual covenants set forth in this Agreement and the compensation to be paid to the APWA, acting as the fiduciary agent for the Council, as hereafter specified, covenant and agree to be bound by the provisions, terms, and covenant's contained herein. WHEREFORE, each party covenants and agrees as follows: Section 1. PURPOSE OF THIS AGREEMENT: 1.1 The purpose of this Agreement is to establish the relationships between, and set the responsibilities of, the parties of the Agreement (a) by the Council assessing the Agency's compliance with recommended practices established by the APWA in order for the Council to determine if the Agency is eligible for continued designation as accredited, and (b) by the Agency's maintaining compliance with those standards by which they were accredited or re-accredited. Section 2. AGENCY'S RESPONSIBILITIES: The Agency agrees to: 2.1 ' Provide all information, using its best and honest judgment in good faith, requested by the Council. 2.2 Provide all documents, files, records, and other data as required by the Council and APWA so far as the same may be provided in accordance with laws, regulations, and ordinances of the state, county, locality, or municipality in which the agency is located. 2.3 Conduct updated self assessments as to continuing compliance with recommended practices, and provide full and accurate results thereof to the Council using software developed and approved by the Council. 2.4 Present the fmdings of the self assessment to the Agency's elected body in an open public meeting and provide evidence of such meeting, including copies of official agendas, information presented, and official meeting minutes. ~ 2.5 Provide one or more persons to assist the Council representatives, hereafter referred to as the "Evaluators," in making the necessary inquiries and assessments of agency information relative to compliance with recommended practices; provide access to files and records; and provide necessary facilities that are requested by the Evaluators*. 2.6 Respond to all communications from the Council within ten (10) business days from the receipt thereof. Section 3. COiJNCIL'S RESPONSIBILITIES: The Council agrees to: 3.1 Provide necessary documentation, forms, and instructions regarding the accreditation process. 3.2 Provide Evaluators for the purpose of conducting an on-site assessment of the Agency's compliance with recommended practices, *