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.:r ,~ <br />. . . <.~ <br />CI'~Y OF EUGENE <br />INTER-DEPAI~TMENTAI, MEMORANDUM <br />CITY ATTORNEY - CIVIL DEPARTMENT <br />To: Johnny Medlin, PW/POS Date: October 31, 2007 <br />Subject: East Alton Baker Park: Event Parking (Lots 8 and 9); Role of Citizen <br />Planning Committee (CEC) <br />CONFIDENTIAL ATTORNEY / CLIENT COMMUNICATION <br />NOT SUBJECT TO RELEASE UNDER THE PUBLIC RECORDS ACT <br />You asked two questions related to the East Alton Baker Park. First, based on the City <br />Council's vote at its January 22, 2001 meeting, would any extension or modification of the 1997 <br />Intergovernmental Agreement with the University of Oregon to allow event parking at lots 8 and <br />9 after 2007 require approval by the City Council? Short answer: Probably yes. Second, whom <br />does the Citizen Planning Committee (CPC) report? Answer: The Intergovernmental <br />Agreement that provided for the creation of the CPC did not specify a reporting procedure. The <br />CPC's functions and coordinating responsibilities are described in more detail below. <br />1. Lots 8 and 9 <br />I have reviewed the Council Agenda Packets and Minutes for meetings on November 8 <br />and 27, 2000, December 11, 2000 and January 22, 2001, in of which included substantial <br />discussion about the plans to manage parking, traffic and transit related to major events at <br />Autzen Stadium. <br />The Council's decision on Lots 8 and 9 is reflected in the minutes of the January 22, 2001 <br />meeting, at pages 9-14. The "main motion" was to accept option one as the preferred location <br />for the transit station site. (For purposes of Lots 8 and 9, the substance of option one does not <br />matter.) Councilor Bettman moved to amend the motion to add four conditions. The first three <br />related to City retention of authority over paxking on City property, including Leo Harris <br />Parkway; the University's payment to WISTEC; and what would happen if the University did <br />not agree to make those payments. (The first passed; the second and third did not.) The fourth <br />proposed amendment was: "that the University of Oregon agree to amend the 1997 <br />Intergovernmental Agreement with the City of Eugene in a manner which would require that the <br />parking lots 8 and 9 in East Alton Baker Park not be used for event parking beyond the event <br />season of 2006." (Minutes, page 9.) Pages 10 and 11 of the minutes reflect some discussion of <br />lots 8 and 9 in the course of the discussion of the first of the four amendments, but the discussion <br />relating specifically to the fourth amendment is on pages 12 and 13 of the minutes. The fourth <br />amendment then passed, as did the main motion. Thus, the Council approved option one for the <br />transit station, subject to the first and fourth amendments proposed by Councilor Bettrnan. The <br />fourth amendment, however, was amended to substitute "2007" for "2006" at the end. As <br />Councilor Pape noted at the time, once the fourth amendment was revised to extend the <br />permission to use lots 8 and 9 until the end of 2007, the fourth amendment was no longer <br />