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<br /> 1 ~ <br /> Retwrtin~ and Record Keepins Requirements <br /> 1. The City of Eugene will submit two reports on the progress of the project supported by this <br /> Grant. The report forms will be included with the fast installment payment by APA to the City <br /> of Eugene. The first report will be due to APA no later than February 13, 2003.,. The second <br /> . and final report must be submitted upon completion of the project. In addition do the <br /> information requested in the forthcoming report guidelines, the reports should include the . <br /> following. <br /> a. Copies of educational materials, brochures, reports and any other rep ntative . <br /> materials relating to the project; (interim and final report) <br /> b. Copies of any media coverage generated by the project; Cinterim and ~nal report) <br /> c. Project accounting information. Information should include a com I'son of the <br /> 'actual expenses to the apprbvec~ line item budget and an explan on for any ~ • <br /> overages and/or unspent funds. Cinterim and final report) ' <br /> . d. The City of Eugene's most recent audited financial statements. (fin report) <br /> Publicitxand Acknowledgment <br /> Acknowledgment for this Grant should include: . <br /> 1. ~ A general acknowledgment of APA among the City of Eugene's list of annual in all <br /> appropriate programs, publications, web pages, and public announcements for d~ t period. <br /> 2. - Use of the "American Planning Association" in any public documents pertaining to this Grant. <br /> Pmmtnence of acknowledgment on all printed materials should be commensurate with the <br /> level of funding relative to other funding sources. . <br /> 3. APA reserves the right to include information relating to the Grant in APA's per~odic reports, . <br /> newsletters or news releases or in other materials issued by or on behalf of APA. <br /> 4. APA will work with the City of Eugene to develop a press release, which must nform to the <br /> following guideline: <br /> a. APA should be named in the first paragraph: <br /> b. Provision should be made in the release for a quote from a represen ve o~ APA. <br /> c. The following description of The City Parks Forum should be include in the . <br /> announcement: <br /> The City Parkr Forum pis a program of the American Planning Ass ' n, whose . <br /> _ mission is. to advance the art and science of. urban, rural and regio»at -use <br /> planning. Formore information, visitAPA's web site at .tannin .o .The City <br /> Parks Forum pis made possible by the Wallace <br /> Reader's Digest Funds the Doris ' <br /> Duke Charitable Foundation. <br /> 5. The final version of the new release or any other form of announcement, and its I~ lease date, <br /> must be reviewed and approved by APA before the Grant is made public in any ay. <br /> i <br /> <br />