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Public Works <br /> K Administration <br /> City of Eugene <br /> 858 Pearl Street. <br /> Eugene, Oregon 97401 <br /> MEMORANDUM (541) 682-5241 <br /> (541) 682-6826 FAX <br /> www.eugene-or.gov <br /> Date: November 13, 2007 <br /> To: Executive Management Team <br /> From: Kurt Corey, Public Works Director <br /> Subject: Fleet Board Recommendation Regarding Vehicle Addition Requests <br /> The Executive Managers have discussed Fleet rates at great length for some. time and understand <br /> the primary factor driving the rates and charges is the number of vehicles in the fleet. <br /> Accordingly, the Executive Managers agreed some time ago to establish the practice of <br /> reviewing requests for adding vehicles to the City's fleet subsequent to similar review by the <br /> Fleet Board. <br /> The Fleet Board has recently reviewed three such requests for which they are recommending <br /> approval, two from Fire/EMS and one from Public Works. The first Fire/EMS request is to retain <br /> a 1997 Suburban in Fleet as a backup reserve unit rather than trading it. The second Fire/EMS <br /> request is fora 1995 Freightliner Ambulance for training purposes that was acquired as surplus <br /> from the City of Albany. Neither of the requests from Fire/EMS will require the vehicles to be <br /> placed into the replacement schedule for future ongoing replacement nor do they request that the <br /> Fire/EMS budget baseline be adjusted for O&M expenses. <br /> The third request is from Public Works/Parks & Open Space to replace an existing passenger <br /> vehicle with a full size cab-over truck. A full size vehicle would better suit the current POS <br /> program needs. Although this request does not physically add a vehicle to the fleet, it was <br /> reviewed by the Fleet Board due to the substantially higher capital replacement cost than the <br /> vehicle it is intended to replace. It is noted, however, that annual operating and maintenance <br /> costs will be lower which will effectively offset the additional capital costs over the ten-year <br /> projected life of the vehicle. This vehicle will need to be put into the replacement schedule but <br /> does not require the POS budget baseline be adjusted for O&M expenses. <br /> The Fleet Board reviewed these requests earlier this month and recommends approval. Also <br /> attached to this memo are the request forms for you to review. before the meeting on Thursday. <br /> <br /> Please let me know if you have any questions or concerns regarding this. <br /> <br />