New Search
- <br /> Fleet Replacement Fund.Survey Summary <br /> Bend State Motor Pool Portland <br /> <br /> Contacts <br /> Name Bob Griffith Rob Cameron Jim Re Holds <br /> Phone 541-385-6677 503-378-2307, 503-823-2277 <br /> ext. 230 <br /> De artment Purchasin Fleet Mana ement Fleet Services <br /> Management <br /> Ownershi of fleet Cit State Fleet Services <br /> Location of No replacement fund -general fund only Motor Pool internal fund - not a reserve Fleet <br /> re lacement_$ <br /> Tracked by vehicle, NA Neither Fund --funds are part of the fixed rate <br /> or fund? charged for each vehicle/equipment item. <br /> Fleet has capital account lines to track <br /> replacement accounts for each user <br /> Bureau. <br /> What drives the Year-to-year budgeting ORS 283, but they don't have a Procedure has been in place more than 12 <br /> process? replacement fund per se. They are run like years. No policies except requirement for <br /> a business. ~ city council approval of additions <br /> How are upgrades Regular budget process Use some of replacement but can't add Upgrades are normally absorbed by the <br /> and additions a lot of vehicles at a time. Take over some fund. In some cases users are required to <br /> handled? agency vehicles, e.g., 1300 from ODOT budget the difference and transfer to they <br /> this year. Fleet. Additions require city council <br /> approval and must be budgeted by the <br /> user. Replacement $ is not raided for <br /> additions. <br /> Fund Level <br /> How replacement None They use a rate model (spreadsheet) to Annual collections for replacement are <br /> fee is calculated determine monthly rent -includes based on the current estimated <br /> depreciation schedule, estimate of future replacement cost minus the estimated <br /> replacement cost (history-based), salvage, salvage value (as a divided by the life <br /> maintenance, gas cycle of the vehicle. <br /> Level of funds unknown They buy $6.3 million annually. Value is $7.7 million in replacement fund. Value of <br /> versus value of fleet roughly $45 million. fleet is $46 million (original or $65.6 <br /> (estimated (14%) million (replacement cost) <br /> (12-17% <br /> How ?s level NA It is run fke a business -not supported by No predetermined level. Annual <br /> determined? general funds. The rent is determined by collections are based on the current <br /> the rate model -covers everything. estimated replacement cost minus the <br /> estimated salvage (as divided by the lif <br /> cycle. <br /> How are fees NA Monthly rent is billed to agency Fleet automatically bills each user bureau <br /> collected? for the aggregate amount due for <br /> replacement for each accounting period. <br /> The annual amount is divided up equally <br /> between the 13 accounting period for each <br /> fiscal year. <br /> How are shortages Hasn't been a problem In the past the city council has raided the <br /> handled? .fund to make up for budget shortfalls. That <br /> has forced a priority listing of vehicles to be <br /> replaced in some bureaus where there <br /> have been inadequate funds. <br /> Is the size adequate/ Current system okay so far Yes Current reserves are not adequate to bring <br /> appropriate? i all vehicles up to date and standard. They <br /> ~do not normally replace all vehicles due for <br /> replacement, so this has not been a <br /> ~ problem. <br /> Comments <br /> Year-to-year budgeting They bill out $1.2 million and expend - <br /> $650,000/month -difference is used for <br /> purchasing <br /> I <br /> I <br /> Police, fire, street and sewer After 5 years the vehicle is paid for, the <br /> depreciation schedule is dropped, and the <br /> maintenance cost is raised. This year it <br /> will be extended to 6 years. <br /> LCOG T:\INFRASTRUCTURE\EUGENE FLEET\SURVEY\SunrSumm.xls Page 3 11/15/97 12:25 PM <br /> <br />