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. , <br /> <br /> ' Reporting and Record Keeping_Requirements <br /> 1. The City of Eugene will submit two reports on the progress of the project supported by this <br /> Grant. The report forms will be included with the first installment payment by APA to the City <br /> of Eugene. The first report will be due to APA no later than February 13, 2003. The second <br /> and final report must be submitted upon completion of the project. In addition to the <br /> information requested in the forthcoming report guidelines, the reports should include the <br /> following: <br /> ~ a. Copies of educational materials, brochures, reports and any other representative <br /> materials relating to the project; (interim and final report) <br /> b. Copies of any media coverage generated by the project; (interim and final report) <br /> c. Project accounting information. Information should include a comparison of the <br /> actual expenses to the approved line item budget and an explanation for any <br /> overages and/or unspent funds. (interim and final report) <br /> d. The City of Eugene's most recent audited financial statements. (final report) <br /> P4blicity and Acknowled ent <br /> ~ Acknowledgment for this Grant should include: <br /> ~ 1. A general acknowledgment of APA among the City of Eugene's list of annual fenders in all <br /> ~i .appropriate programs, publications, web pages, and public announcements for the Grant period. <br /> 2. Use of the "American Planing Association" in any public documents pertaining to this Grant. <br /> Prominence of acknowledgment on all printed materials should be commensurate with the <br /> level of funding relative to other funding sources. <br /> 3. APA reserves the right to include information relating to the Grant in APA's periodic reports, <br /> newsletters or news releases or in other materials issued by or on behalf of APA. <br /> 4. APA will work with the City of Eugene to develop a press release, which must conform to the <br /> following guidelines: <br /> a. APA should be named in the first paragraph. <br /> b. Provision should be made in the release for a quote from a representative of APA. <br /> c. The following description of The City Parks Forum should be included in the <br /> announcement: <br /> ~I The City Parks Forum S"~is a program of the American Planning Association, whose <br /> mission is to advance the art and science of urban, rural and regional land-use <br /> planning. For more information, visit APA's web site at www.plannin .orQ. The City <br /> Parks Forum S"~is made possible by the Wallace-Reader's Digest Funds and the Doris <br /> Duke Charitable Foundation. <br /> 5. The final version of the new release or any other form of announcement, and its release date, <br /> must be reviewed and approved by APA before the Grant is made public in any way. <br /> <br />