New Search
HAMLIN Peggy D <br /> From: HOSTICK Robin A <br /> ent: Thursday, July 22, 2004 5:49 PM <br /> p; HAMLIN Peggy D <br /> Swbject: SBP RiverPlay donation budget <br /> Hi Peggy -per our conversation, please set up a project account in the 187 fund for SBP RiverPlay donations. Donations <br /> for SBP RiverPlay coming into the 187 fund will be directed to this new account. We'll touch base and identify ahead of <br /> time any expenditures against the account that depend on the future receipt of all or part of donation "pledges." Carrie just <br /> reminded me that the $30k OCF grant, for example, will be a reimbursement grant through the Rotary Club's foundation, <br /> so we'll need to spend before we can get. <br /> I looked over Emily's current budget summary and compared notes to my own tracking of expenses. Adding in grant <br /> writing and fundraising support costs (not shown yet -I'll work w/Emily to include these in the summary), but reducing the <br /> to-date PSF figure, we will still have $30k of projected costs (the amount of the grant) for this project over the $400k <br /> budget (total $430k). This makes sense since it's the only substantial, confirmed revenue we've had before the project <br /> went to bid, and allowed us to exercise 2 of the 3 alternates. <br /> From my thinking, we could either re-assign $30k of current expenses to the new 187 account for SBP RiverPlay, or we <br /> could essentially add the $30k as an "other" funding source for 4151, tranferring $30k from fund 187 into 4151 to cover it. <br /> I like the latter idea, but tell me what you'd prefer. <br /> Either way we'll be billing Rotary (who has the $30k grant sitting in their foundation account) for $30k of expenses and <br /> receiving the grant distribution back into the 187 fund. My preference is that we bill Rotary for construction expenses, so <br /> we'll have to wait until the contractor's first billing cycle before we can forward the documentation on to Rotary. <br /> Regarding GJN 4151, we've marked up the latest project report and with the proper split of Alton Baker vs. Skinner Butte <br /> expenses so that a new project number and GJN can be set up for Alton Baker Park RiverPlay. A project authorization <br /> 'arm will accompany the marked-up report. <br /> Robin Alan Hostick <br /> Landscape Architect <br /> <br /> Ci#y of Eugene <br /> Parks and Open Space Division <br /> 1820 Roosevelt Blvd. <br /> Eugene, OR 97402 <br /> Phone (541) 682-4915 <br /> Fax (541) 682-4882 <br /> 1 <br /> <br />