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Public Works <br /> Engineering <br /> City of Eugene <br /> 244 East Broadway <br /> Eugene, Oregon 97401 <br /> (541) 682-5560 <br /> (541) 682-8410 FAX <br /> Memorandum <br /> Date: July 11, 2005 <br /> To: Jeff Perry, Finance <br /> From: Jenifer Willer, PW Engineering (x5364) <br /> Subject: Ferry Street Bridge Rehabilitation (GJN 4193) <br /> Contract 2005-00015 Contech Services Inc <br /> This memo is to address exceeding contract change order limitations. Public Works received <br /> $800,000 of OTIA III Bridge funding for repairs to Ferry Street Bridge. ODOT sent us the money <br /> in advance. The bids came in lower than anticipated. The agreement with ODOT is that we can <br /> use any or all of the monies, as long as it relates to the Ferry Street Bridge repair. The City must <br /> return any unused portion of the funds back to the State. Engineering identified additional work <br /> that qualifies for the funding and issued two change orders. The first change order placed the <br /> contract at 114.82%, the second one has placed the contract at 139.07%. The work on the second <br /> change order is estimated at 34% completion. The change order was signed by the City and <br /> contractor in good faith. Due to an oversight, approval for exceeding the contract change order <br /> limitations was not sought from the City Purchasing Office. . <br /> Background <br /> City signed an agreement with ODOT for OTIA III funds to make repairs to shear cracking to the <br /> Ferry Street Bridge (Bridge No. 06648) concrete girders (City of Eugene Contract 2004-00242). <br /> Plans and specifications were prepared to repair the bridge structure. At the time of bidding the <br /> engineer's estimate was $408,974. The project was competitively bid and bids were opened on <br /> September 1, 2004. Contech Services Inc was the low bidder with a bid of $265,500. <br /> The City contacted ODOT regarding additional work that could be performed with the OTIA III <br /> funding beyond shear strengthening of the bridge girders. Some of the additional work requested <br /> included repairs to the Pedestrian Viaduct, bridge painting and sidewalk repairs. ODOT <br /> responded that all work had to be on Ferry Street Bridge and the bridge painting and sidewalk <br /> <br /> repairs were approved. <br /> <br />