GJN4214 Trillium Gardens Contract

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Exhibit B Scope of Services Bare Root and Plug Grow-out for Wetland and Upland Prairies RFB 2005-200047 REQUIREMENTS AND SPECIFICATIONS The City of Eugene requests bids from qualified. Contractors to provide native Willamette Valley bare root and seedling plants (plugs) for the Parks and Open Space Division of Public Works. The contract duration will be for two years, with the option of five (5) additional one-year renewal periods by mutual agreement of City and Contractor. The plug and bare root unit prices will remain at the quoted bid price for the life of the contract. For the duration of the contract, there will be a minimum often (10) species grown and potentially as many as forty (40) species. The total quantity of plugs and bare root material requested will not be less than 10,000 plants each year. It is the City's intention to award a contract to the lowest responsive bidder meeting the City's minimum requirements, including successful reference checks. The Contract Manager representing the City of Eugene for this project is Jean Jancaitis, Phone: (541) 682-8474. 1.0 Grow-out Specifications and Species 1.1. General 1.1.1. The grow-out period begins as soon as the selected Contractor is given notice to proceed. The target delivery date is October 15'" of each year. However, species known to require two years for the majority of its seed to germinate will be delivered around October 15"' of the second year after the seed is provided. 1.1.2. Seed will be provided by the City of Eugene and delivered to the Contractor. Unused seed shall be returned to the City within two weeks after the beginning of the germination process. . 1.1.3. Prior to delivery, the City will test seed for purity and total viability (TZ test) at the Oregon State University Seed Laboratory, Corvallis, Oregon,~97331-3801, Phone: (541) 737-4464. . 1.1.4. Seed from the City will only be passed onto the Contractorrf it is greater than or equal to . 95% weed free (i.e., greater than or equal to 95% of the seed is the desired species), as indicated by the purity test. Results from. the total viability tesf can be used by the contractor to calculate the amount of seed required to grow the specified quantities. 1.1.5. Upon receipt of seed, it is the responsibility of the Contractor to estimate sufficient seed quantity to produce the number of plants, per species, requested in this contract, and to notify City of insufficient quantities. Contractor shall not be held responsible for the production of the required quantities of plants in the event of insufficient seed quantity and/or other extenuating circumstances upon mutual written agreement between the -City and the contractor. 1.1.6. After seed, is provided to the Contractor, it is the Contractor's responsibility to protect seed from contamination, molding; excessive heat, excessive cold, fire, or other conditions that will result in lowered seed viability or seed loss. It shall be -the Contractor's responsibility to pay for the cost of seed if negligent handling results in seed spoilage or seed loss. 1.1.7. Scarification and stratification of seed and/or other special pre-planting treatment(s) shall be the responsibility of the Contractor. 1.1.8. Seed shall be planted in sterilized medium and be given proper controlled environmental conditions to ensure good seed germination and growth, including but not limited to: (A) protection from contamination, (8) mycorrhizal inoculation, (C) watering, (D) fertilization, (E) temperature control, and (F) weed management. 1.1.9. Plant size and health shall be approved by the City Contract Manager or designee. The . City will do monthly on-site inspections of plants to document progress. The scheduling of the inspections will be agreed upon at the first pre-wo'rk conference. 1.1.10. Delivery RF8 No. 2004-200054 Requirements and Specifications 1