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26. If Agency makes a written request for the cancellation of a federal-aid project; Agency shall beaz 100 <br /> percent of all costs as of the date of cancellation. If the State was the sole cause of the cancellation, <br /> <br /> ~r the State shall bear 100 percent of all costs incurred. If it is determined that the cancellation was <br /> caused by third parties or circumstances beyond the control of State or Agency, Agency shall beaz all <br /> development costs, whether incurred by the State or Agency, either directly or through contract <br /> services, and the State shall bear any State administrative costs .incurred. After settlement of <br /> payments, State shall deliver surveys, maps, field notes, and all other data to Agency. <br /> 27. The requirements stated in the Single Audit Act must be followed by those local governments <br /> receiving $500,000 or more in federal funds. The Single Audit Act of 1984, PL 98-502 as amended <br /> by PL 104-156, described in "Office of Management and Budget Circular A-133", requires local <br /> governments to obtain an audit that includes internal controls and compliance with federal laws and <br /> regulations of all federally-funded programs in which the local agency participates. The cost of this <br /> audit can be partially prorated to the federal program. <br /> 28. Additional deposits, if any, shall be made as needed upon request from the State. Requests for <br /> additional deposits shall be accompanied by an itemized statement of expenditures and an estimated <br /> cost to complete the project. <br /> 29. Agency shall present invoices for 100 percent of actual costs incurred by Agency on behalf of the <br /> project directly to State's Liaison Person for review and approval. Such invoices shall identify the <br /> project and agreement number, and shall itemize and explain all expenses for which reimbursement <br /> is claimed. Billings shall be presented for periods of not less than one-month duration, based on <br /> actual expenses to date. All billings received from Agency must be approved by State's Liaison <br /> Person prior to payment. Agency's actual costs eligible for federal-aid or State participation shall be <br /> those allowable under the provisions of FAPG, 23CFR 1.11, 710, and 140. Final billings shall be <br /> submitted to State for processing within three months from the end of each funding phase as follows: <br /> 1) awazd date of a construction contract for preliminary engineering 2) last payment for right-of--way <br /> acquisition and 3) third notification for construction. Partial billing (progress payment) shall be <br /> submitted to State within three months from date that costs are incurred. Final billings submitted <br /> after the three months may not be eligible for reimbursement. <br /> 30. The cost records and accounts pertaining to work covered by this Agreement aze to be kept available <br /> for inspection by representatives of State and the FHWA for a period of three (3) years following the <br /> date of final voucher to FHWA. Copies of such records and accounts shall be made available upon <br /> request. For real property and equipment, the retention period starts from the date of disposition (49 <br /> CFR 18.42). <br /> 31. State shall request reimbursement, and Agency agrees to reimburse State, for federal-aid funds <br /> distributed to Agency if any of the following events occur: <br /> a) That right-of--way acquisition or actual construction of the facility for which <br /> .preliminary engineering is undertaken is not started by the close of the tenth fiscal <br /> year following the fiscal yeaz in which the federal-aid funds were authorized; <br /> b) That right-of--way acquisition is undertaken utilizing federal-aid funds and actual <br /> construction is not started by the close of the twentieth fiscal year following the <br /> STDPRO-2000.doc <br /> Rev.5-21-2004 <br /> <br />