Voyager Fleet Systems Contract - Laserfiche WebLink

New Search

The Voyager Vehicle Maintenance Reminder Service automatically updates Fleet Administrators Award SummaryPage 24 of 33 on preventative maintenance scheduling for participating fleets. This service is offered by comparing fleet vehicle data to manufacturer-recommended "normal" and/or "severe" maintenance schedules by year, make, model and/or vehicle category. Reminders are sent via e-mail noting the preventative maintenance that is due on a particular vehicle. Pricing will be negotiated for this service. More than a fleet card, Voyager is a dynamic enterprise with a full spectrum of fuel solutions, solutions which include the following: Voyager Advent Software Systems - Voyager's award-winning Advent technology simplifies critical processes for organizations that buy, sell, store, transport and utilize fuel and energy resources with its remarkable web-based solutions. Advent streamlines client operations, reduces costs and controls all aspects of the supply chain by monitoring inventories, market prices and best buys in real time. Aviation Fueling Services - U.S. Bank Multi Service Aviation is a sister company of Voyager. Participant can use the Voyager Multi Service Aviation Card to purchase all aircraft-related expenses such as fuel, handling, landing fees, maintenance for Participant owned or leased aircraft. The Voyager Multi Service Aviation card must be tied to an aircraft EXHIBIT B INVOICING AND PAYMENT OF ACCOUNT CHARGES 1.0 BILLING OF ACCOUNT CHARGES: 1.1 Contractor shall invoice Participants no more frequently than monthly. Contractor will invoice and Participant may choose invoices in the following formats: Mailed paper billing reports Scheduled and saved reports via Fleet Commander Online Electronic billing files (in ASCII or Excel Formats) 1.2 Participants shall not be charged any annual fees, transaction fees, processing fees, report fees or any other fees for the administration of the program. The only fees allowed for the fleet credit cards shall be a late fee of 2/3 of one percent per month for past due billings which may be assessed only in accordance with ORS 293.462(3). Participants may choose to purchase from Contractor, Customized Key Chains at $1.10 each. 2.0 INVOICING: 2.1 The Contractor shall provide invoices to each billing address indicated by the Participant during the account set up process within five (5) days after the end of the monthly billing cycle. The invoice shall include all transactions and adjustments completed during the billing cycle. The Contractor shall provide electronic invoicing at the Participant's request. Electronic invoices will be considered received at the time the Participant retrieves their invoice or a Participant's computer invokes a preset transmittal request (auto/dial feature) in its electronic mailbox or 24-hours after the Contractor submits the invoice to the electronic mailbox, which ever is earlier. 2.2 Contractor shall include, and indicate in the monthly invoice, any volume discounts the State or the Contractor has negotiated with an independent fuel provider, individual fueling station, and/or a major oil company. 2.3 Participants shall be liable for charges resulting from all authorized or unauthorized use of any Card. In the event of lost or stolen Cards, the Participant must, however, notify the Contractor verbally or on-line with information pertaining to lost or stolen Cards, within 24-hours of Participant's knowledge of loss in order for the Participant to avoid liability for such unauthorized charges. 2.4 Contractor shall send a written request to the Participant's Authorized Officer https://orpin.oregon.gov/open.dll/showDocSummary?sessionID=1921160&disID=985529&docTy...6/10/2008