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City/ODOT <br />Agreement No. 24651 <br />a formal audit by State's Financial Services, or any other auditor using professional <br />auditing standards of a federal-aid project. <br />8. The terms of this Agreement shall begin on the date all required signatures are <br />obtained and shall terminate twenty (20) years following the date all required <br />signatures are obtained, unless extended by a fully executed amendment. The <br />Agreement may also be terminated upon City's or State's written request pursuant to <br />the termination section of this Agreement. <br />Program Administration <br />1. Projects must be consistent with the Regional Transportation Plan and appear in the <br />Metropolitan Planning Organization's (MPO) Transportation Improvement Program <br />and the State Transportation, Improvement Program (STIP) if the projects receive <br />federal funding through Title 23 Code of Federal Regulations (CFR). <br />Project Funding Request <br />1. City shall submit a separate agreement to State for each project, hereinafter referred <br />to as "Supplemental Project Agreement." The Supplemental Project Agreement will <br />be signed by both City and State before any federal-aid project work begins. At least <br />one of City's approval authorities, as identified on Page 21, Paragraph 2, are required <br />to sign the Supplemental Project Agreement. The Supplemental Project Agreement <br />will, at a minimum, cover specific project details including project name, City's project <br />manager's title or designee, description of work, areas of potential environmental <br />impact, schedule, and funding sources. The Supplemental Project Agreement shall <br />include services to be provided by State, City, or others. The Supplemental Project <br />Agreement must include a clause that will allow City and State to enter onto each <br />other's property, if such access will be needed for the performance a particular <br />project. -State considers City asub-recipient of the federal funds received under the <br />Supplemental Project Agreement. <br />2. State shall submit a separate written project funding request to FHWA requesting <br />approval of federal-aid participation for each project phase including 1. Program <br />Development {Planning) 2. Preliminary Engineering (NEPA, Permitting and Project <br />Design) 3. Right of Way Acquisition 4. Utilities 5. Construction Advertising, Bid and <br />Award, and 6. Construction. No work shall proceed on any activity in which federal-aid <br />participation is desired until such approval for each corresponding phase has been <br />obtained. State shall notify City in writing when authorization to proceed has been <br />received from FHWA. All work and records of such work shall be in conformance with <br />FHWA rules and regulations. <br />3. City shall, on any project that uses federal funds in project development, submit "95%" <br />PS&E, construction schedule, environmental requirements and right of way <br />certification to State's Regional Local Agency Liaison at least five (5) weeks prior to <br />bid opening. State shall review such submittals and then request to FHWA approval <br />4 <br />