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C"Ity/ODOT <br />Agreement No. 24651 <br />8. City shall prepare contract and bidding documents, advertise for bid proposals, and <br />award all contracts, and conduct all contract administration. Upon City's award of the <br />construction contract, City, or its consultant, shall be responsible to perform all <br />construction engineering, field testing of materials, technical inspection and project <br />manager services for administration of the contract and making contractor payments. <br />9. City shall send State, within one year following contract completion for construction, a <br />final copy of "As Constructed" plans if a roadway project is on or affects the state <br />highway system and for all bridge projects both on and off the state highway system <br />where the State has responsibility for inspection of such bridges. <br />Contract Claims and Contractor Change Orders <br />City shall follow City's procedures. for Contractor Claims and Contractor Change <br />Orders as described in City's Federal-Aid Certification Plan for Capital Improvements. <br />The City's contract specifications are required to include a process for dispute and <br />claim resolution. Those specifications must require a claims review by State of any <br />unresolved claims prior to the contractor being allowed to pursue litigation. State will <br />conduct claims reviews and will make independent determinations on contractor's <br />entitlement and award of damages. <br />2. City cannot exceed the project authorization without following State's process, and <br />obtaining approval for an Increase in Project Authorization. <br />3. State retains approval authority over the following Contract Change Orders, including: <br />a. Changes which affect environmental mitigation classification or <br />commitments. <br />b. Right of way access control on or impacting State's facilities. <br />c. Changes in the scope or work or extension of the contract limits shown in <br />the project documents approved by State and FHWA. <br />d. ,Any contract change altering the DBE goals, .requirements and/or <br />aspirational targets. <br />e. Any impact or changes to traffic mobility including width, height, weight, <br />length, access to the route or additional travel delay on or impacting State's <br />facilities. <br />f. Any change(s) resulting in less than AASHTO Design Standards for <br />projects on the NHS. <br />FHWA retains approval authority over waiver for Buy America provisions. <br />Railroads <br />1. City shall follow State established policy and procedures when impacts occur on <br />railroad property. The policy and procedures are available through the appropriate <br />State Local Agency Liaison, vvho will contact State's Railroad Liaison on behalf of <br />15 <br />