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Thus, additional: funding or allocating from other areas the amount <br />of $24,255.92 would have paid for the costs directly associated <br />with the weed mowing program in FY 84 -85. A similar amount would have <br />more than covered the expenses for any of the previous four fiscal <br />years. a <br />Finally, these figures are a guideline for projections on the <br />future only if other factors remain equal. Herein, however, pro- <br />posals have been forwarded to change the status quo. Rate changes <br />and higher collectable rates would affect the program's shortfall. <br />Updating the billing procedures would result in a shifting of <br />workloads that would have to be tested and analyzed regarding cost <br />effectiveness. Better communications with the public might spur <br />individuals to self- maintain their properties, with a decreased <br />workload and overall expense reduction in the Weed Mowing Program. <br />If subsidizing is to be considered, it should be only after the <br />effects of all other new policies are processed onto the program. <br />PROPOSAL 7: If it is determined that no proposals herein or other <br />outside proposals would serve to upgrade the billing procedures or <br />the Weed Mowing Program, then the possibility of relinquishing the <br />entire procedure to an outside agency should be entertained. At <br />that time fees for this service would need to be established along <br />with expected return of revenues. .The degree or loss of control <br />over the process would need to be determined, not just of the billing <br />process but of flexibility to adapt and change the policies of the <br />overall program as circumstances dictate. <br />PROPOSAL 8: When the decision is made as to which proposals are to <br />be adopted and to what degree they shall be instituted, the coming <br />fiscal year 85 -86 should be observed as a trial period for all of <br />these new procedures. In preparation for this, they should be <br />determined and announced far enough in advance so that all parties <br />involved will have adequate time to prepare for new responsibilities. <br />Where appropriate, sharing of expertise between individuals and <br />departments should be stressed. For example, the finance collectons <br />staff could share, with the appropriate individuals in the Public <br />Works Department, their time - proven methods of researching property <br />ownership. Above all, suggestions and open communications between <br />departments is essential for the successful reformation of the <br />administering of the Weed Mowing Program. <br />At the end of the seasonal cutting, when all <br />are assembled, it should be determined where <br />and where they need to be altered. Involved <br />sulted as to if they are comfortable with th <br />New information resulting from new personnel <br />available to make further enhancements. <br />of the facts and figures <br />policies are succeeding <br />parties should be con - <br />eir new responsibilities. <br />and processes will be <br />sit= <br />