New Search
January 1, 2003 DRAFT A <br /> City of Eugene <br /> Public Works <br /> 1820 Roosevelt Blvd. <br /> Eugene, OR 97402 <br /> Dear City of Eugene Parks Department: <br /> SUBJECT: EMERALD EMPIRE HEMPFEST 2003 APPLICATION <br /> Free One -Day Event: Saturday, July 19th, 2003 <br /> Something has been missing in our community for several years... A Hempfest, run by a group of <br /> community members for non -profit that are dedicated to providing successful and safe event for all with the <br /> support of the community. We seek to carefully nurture a one -day event, that if successful would be able to <br /> return and grow the following year After much debate over the last several years we truly believe that this type <br /> of event should be carried out in a public park, under the eyes of public and community support or scrutiny, <br /> not on private property. We have chosen to apply to run the event in this section of Alton Baker because of the <br /> success of Art In the Vineyard, and associated factors like parking, electricity access, some shade, and the use <br /> of the shelters. <br /> Currently individuals from at least three local pro -hemp organizations are involved in the planning of <br /> this event. Some of us run our own businesses. Some of us have been event vendors, or volunteers. I'm an <br /> Oregon native in my fourth -year at the UO. We admit none of us have festival event management experience. <br /> However, we expect to work with more community members soon with experience soon, as well as pick up <br /> additional sponsors. We realize the small army of volunteers that will be needed as well. We have already raised <br /> the money required for the fees that accompanied this application and the insurance that we will be acquiring <br /> this month of January. We do realize other fees from the Parks Department will occur for running this event at <br /> Alton Baker Park in the upcoming months and are preparing for that. <br /> Goals: <br /> • Attract at least 2,500 vendors, entertainers, and attendees from across the West Coast for a free one -day event in Alton <br /> Baker Park, recognizing that the park is a community park in the heart of Eugene that is used year-round and <br /> minimize disturbances and impacts to the site. <br /> • Through vendors, speakers, movies, and live music entertainment, raise awareness and support of a multitude of <br /> marijuana and industrial hemp issues. <br /> • Create and maintain positive relationships with everyone involved- the City of Eugene, The Eugene Po/ice Department, <br /> news sources, vendors, entertainers, and attendees. Manage the event within all local and state laws, and within health <br /> regulations <br /> Insurance: <br /> We are buying insurance from the K & K Insurance Group, Inc. (as preferred by the City of Eugene <br /> Recreation Services), or other recognized company or policy the second Week of January. We are purchasing <br /> insurance per head of attendees for a `Type II' Event Type. We expect to submit the insurance policy no later <br /> than January 31st, 2003. We will first purchase a policy for 2,500 people and we would like to have the option to <br /> buy insurance for additional attendees if compelled to do so. <br /> Tentative Dates: <br /> 1711 PATTERSON, APT #6 <br /> EUGENE, OR 97401 <br /> 541 - 606 -5690 <br /> id /. <br />