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September 1, 2009 <br />E U G E N E <br />PRAS and <br />Open Space <br />Keeping Eugene Green <br />A DIVISION OF PUBLIC WORKS <br />1820 ROOSEVELT BLVD <br />EUGENE, OREGON 91402 <br />(541) 6824800 <br />FAX (541) 682 -4882 <br />WWW.EUG EN E- OR.GOV /PARKS <br />PARKS AND OPEN SPACE PLANNING <br />PARK OPERATIONS <br />URBAN FORESTRY <br />NATURAL RESOURCES <br />EUGENE <br />Joyce Berman, Board Chair <br />Science Factory C+OpY <br />2300 Leo Harris Parkway <br />Eugene, Oregon 97401 <br />Subject: Use of Parkland for U of O Game Day Parking <br />Dear Joyce, <br />This letter is to document the discussions and agreements that were made in the <br />meeting between City staff and Science Factory staff which occurred at the Public <br />Works Administration offices on August 14, 2009. The purpose of the meeting was <br />to discuss and hopefully agree on a methodology the Science Factory would use in <br />determining administrative and overhead costs under a Park Special Use Permit <br />which would allow parkland within Alton Baker Park to be used for event parking <br />during University of Oregon home football games. <br />Present for the Science Factory were Joyce Berman, Kim Miller and John <br />Simoni. Present for the City of Eugene were Johnny Medlin, Becky Carlson <br />and Robert Tintle. <br />Previous to the meeting Becky Carlson had provided both parties a memo <br />dated August 14, 2009 with the subject: Analysis and Recommendations — <br />Alternative Methodologies for Allocation of Indirect Costs and Parking <br />Income for the Duck Football Parking Program. That memo is attached. <br />Several items were discussed: <br />• The Science Factory (previously WISTEC) has used game day <br />parking on parkland as a revenue generation tool as a standing <br />practice that predates the transfer of Alton Baker Park from Lane <br />County to the City of Eugene. <br />• The City Council acknowledged and supported continuance of <br />this practice in their discussions regarding the expansion of Autzen <br />Stadium in 1994. <br />• Initially the park special use permits required the city share to be <br />20% of GROSS revenues but later evolved to 20% of NET revenues. <br />• Due to changes in staffing by both parties, neither documentation <br />regarding or history of rationale for the change from GROSS to NET <br />nor what would be allowable for deductions to determine NET are <br />available. <br />