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• Funding for the project is from three sources: City of Eugene Parks & Open Space Bond <br /> • Measure; School District 4j Facilities Bond; and School District fund raising. Differences <br /> between the preliminary cost estimates, schematic design cost estimates, and the actual <br /> construction bids can be expected. To address these differences, the Project Management <br /> Team will prepare two presentations to the Policy Committee for decision - making <br /> purposes, as follows: <br /> • At the end of schematic design phase, to review any discrepancy between the <br /> Youth Sports Park and Multi -Use Athletic Fields budgets and the revised cost <br /> estimates for each component; and <br /> • At the time bids are received, to review any discrepancy between the final cost <br /> estimates and the construction bids for the Youth Sports Park and Multi -Use <br /> Fields components. <br /> The purpose of the Policy Committee's review will be to ensure the original intent of the <br /> project and the partnership is maintained, and the appropriate balance of public interests is <br /> carried throughout project implementation. <br /> Youth Sports Parks. The YSP's will be designed to the scope identified in the RFP for <br /> Architect Selection. Following the decisions of the Policy Committee, the Steering <br /> Committee will recommend a revised scope and identify park elements to be proposed as <br /> bid alternates. <br /> Multi -Use Synthetic Surface Fields. The synthetic surface fields will be designed to the <br /> scope identified in the RFP for Architect Selection (Option C). Following the decisions of <br /> • the Policy Committee, the Steering Committee will recommend a plan of action for <br /> implementing the Policy Committee's direction. <br /> 15. Forms. District forms and procedures will be used for the development process. The City <br /> and the District will jointly develop the forms for District invoicing to the City <br /> 16. Reporting. The program management team will produce monthly reports on the program, <br /> providing a narrative on the status of the development, and reporting on budget and <br /> schedule. The reports may be reviewed by the design advisory committee, by the City <br /> Council and the School Board, by the Superintendent and City Manager, and so forth. <br /> 17. Schedule. [Attach new detailed schedule developed by consultant and agreed upon by City <br /> and School District Project Management Team]. <br /> Attachments: <br /> A. Draft Discussion Outline of Shared Use Agreement <br /> B. Project Schedule <br /> • C. Preliminary Project Budget <br /> YOUTH SPORTS PARK September 8, 1999 <br /> PROGRAM MANAGEMENT AREEMENT 4 <br />