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• <br /> above for professional service contracts. <br /> • <br /> • <br /> 7. Authority to Direct Vendors. The Project Manager will have authority to provide <br /> direction to the vendors comparable to the existing parameters given to 4J project managers <br /> within the FM Department. The FM Department and Project Manager will implement a <br /> system of regular communication with each other to act as a team. <br /> 8. Steering Committee. The City will appoint 3 -5 people to meet weekly with the design <br /> team to provide guidance. Appointed City staff will likely represent Parks Planning, Parks <br /> Maintenance, Library Recreation & Cultural Services, and Public Works Engineering. The <br /> School District will also have 3 -5 members, likely consisting of the Facilities Director, the <br /> District Architect, and the District Athletic Director. (Over time, the District does not <br /> anticipate that all three of the proposed District staff will be at all meetings). <br /> 9. Design Advisory Committee. The City Public Works Director and the District Facilities <br /> Director, upon consultation respectively with the City Manager and Superintendent of <br /> Schools, will create a community design advisory committee to meet regularly during design. <br /> Planning will be reviewed with this group and their feedback will be solicited and <br /> incorporated into the decision - making process. <br /> 10. Policy Committee. A committee comprised of the following City and 4J representatives <br /> will be consulted on policy matters, and in the event there is disagreement in the regular <br /> decision - making process: City Manager or designee, Public Works Director or designee, <br /> District Superintendent or designee, District Facilities Director or designee. <br /> 11. Decision - Making. The parties agree that decisions regarding the implementation of this <br /> • agreement will be first discussed and ideally resolved at the lowest possible level. If impasse <br /> is reached, disputed issues will next be forwarded as follows: <br /> a) From the Project Management team to the Steering Committee; <br /> b) From the Design Advisory Committee to the Steering Committee; <br /> c) From the Steering Committee to the Policy Committee. <br /> If unsuccessful, the parties will attempt to find as expedient and cost - effective means as <br /> possible to resolve the dispute, and further, agree to utilize an independent mediator before <br /> arbitration or litigation is pursued. <br /> 12. Force Account Work. Both the City and District may use their own forces toward this <br /> project. The Project Manager and FM department will address and budget the costs for this <br /> work following the intent of the shared costs provisions of this agreement. <br /> 13. Time is of the Essence. As such, both parties agree to commit full resources as identified <br /> above to this effort. <br /> • <br /> Rv _ . Ii. Budget. The 4j /City of Eugene partnership is based upon the budget presented in <br /> Pl Attachment C. This budget has been established through cost estimates developed for the <br /> v, three Youth Sports ($2,342,250) and the four Multi -Use Athletic Fields ($6,228,703). <br /> YOUTH SPORTS PARK September 8, 1999 <br /> PROGRAM MANAGEMENT AGREEMENT 3 <br />