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Security clearance numbers should not be issued to anyone other than District 4J staff members assigned to <br /> the site to be used. If this is not possible and the principal deems it necessary, clearance may be obtained <br /> from Facilities Management. <br /> Municipal park and recreation departments and youth organizations, including Kidsports, are required to <br /> comply with the above security guidelines. <br /> Safety, Liability & Care of Facilities: Any organization sponsoring the use of the building or grounds shall <br /> assume liability for any accidents that occur upon the grounds or in the buildings during the times such <br /> facilities are in use under its direction. The using organization may be required to provide to the Facilities <br /> Management Office proof of adequate insurance coverage with District 4J named as an additional insured. <br /> The building administrator, designated supervisor, or Facilities Management administration has the right to <br /> stop any activity at any time if in his or her judgment there are violations of the rules contained in this <br /> document, or if the activity is deemed to be hazardous to personnel, property, equipment, or participants. <br /> If damages occur during the use of a facility, documentation must be provided by the supervisor detailing the <br /> date, time, location, nature of the damage, and the responsible party. The principal and the Facilities <br /> Management Office should be notified as soon as practicable and photos taken if possible. <br /> Use of alcoholic beverages and illicit drugs in any form is prohibited on school premises. Weapons are <br /> prohibited on school property. Smoking is prohibited. . • • . • • . • . • .. • • • :. • • • <br /> designees The maximum number of people permitted in any school facility shall be restricted to its seating <br /> capacity as indicated by the fire marshal. <br /> Heating and Cooling: If a non - school group agrees to pay the assessed charges which fully cover the cost <br /> of providing heat or air - conditioning for activities which occur outside of normal staff working days and <br /> hours (when buildings are normally heated or cooled), this service may be provided. The Facilities <br /> Management Office will provide an estimate of the cost according to each individual circumstance. <br /> Use of Equipment: Equipment and furniture, including pianos, shall be used and moved only with the <br /> approval of the principal /designee. Schools must repair or replace equipment and supplies depleted by the <br /> user from the school's own budget, and so may bill the user directly for an appropriate amount to cover such <br /> costs. <br /> Items of equipment such as audio - visual or athletic equipment, chairs, bleachers, etc., shall not be loaned nor <br /> rented for use off the school premises. However, such equipment may be loaned to cooperating organiza- <br /> tions (e.g. parks & rec. or business - school partners) for District related noncommercial activities. <br /> Specialized Facilities, Equipment & Usage: <br /> 1. Gym and Multipurpose Rooms: Appropriate (non- marking) gym shoes are required of all partici- <br /> pants involved in active sports and games. <br /> 2 Kitchens and Cafeteria: <br /> (A) For activities that would not involve actual food preparation or operation of kitchen equipment, <br /> e.g. receptions, access to kitchen facilities will be allowed only under the supervision of an <br /> appropriate school employee whose responsibility would be to consult with the manager cook prior to <br /> the activity and to see that kitchen facilities are left as mutually agreed. <br /> 3 <br />