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43 <br /> _- <br /> EUGENE Public Works <br /> Facility Management Division <br /> City of Eugene <br /> 210 Cheshire Avenue <br /> MEMORANDUM Eugene, Oregon 97401 <br /> (541) 682 -2690 <br /> (541) 682 -6222 FAX <br /> Date: January 10, 2000 <br /> To: Parks and Open Space Policy Team <br /> From: Glen Svendsen, P &OS Staff Team <br /> Subject: January 6, 2000 Meeting Notes <br /> Attendees: Chris Andersen, Carol Calkins, Jim Johnson, Angel Jones, Jeff Lankston, Steve Loges, <br /> Les Lyle, Mike Penwell, Andrea Riner, Warren Wong, Glen Svendsen <br /> The following items were discussed, and decisions made as noted. <br /> Overall Project Management <br /> 1. Interest Earnings. <br /> Current, conservative estimate is that $300- 350,000 is expected. Carol Calkins will provide Jim <br /> Johnson with a description of the baseline parameters upon which the estimate is based, and the factors <br /> which impact the interest earnings estimate. <br /> A. Decision. No commitment of interest earnings should be made at this time. Thought <br /> should be given to designing P &OS projects completed early in the overall project construction <br /> cycle in a manner that allows needed or desirable project elements to be added after interest <br /> resources are more clearly known. <br /> 2. Interagency Coordination. <br /> A. 4J/ Youth Sports Parks. There was a general consensus that 4J's role as the owner's <br /> representative for the Youth Sports Park elements of the overall project needed to be revised, <br /> given the complexity of the project. The concern is that 4J has less expertise and investment in <br /> the quality and functionality of the more general recreational aspects of the project that City <br /> staff. <br /> B. Other City Departments <br /> i. LRCS. There was general agreement that the coordination between PW and LRCS <br /> was working well. Appropriate staff were being included in the project as needed, and <br /> LRCS representatives are kept informed of project status. <br />