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Discussion Outline for Joint Development and Use of
<br /> 4J /City of Eugene Youth Sports /Athletic Fields
<br /> Revised Draft - 8/11/99
<br /> The City and District have been successfully sharing use, operation, and maintenance of
<br /> facilities for many years. This agreement is drafted in the spirit of cooperation and mutual
<br /> public benefit which has guided the existing partnerships. The drafters and signers of this
<br /> agreement trust that future parties will act in the same spirit to responsibly maximize
<br /> recreational and athletic opportunities for youth, students, and the community "' We
<br /> commit to using the new facilities extensively, and to being responsibl to wards so that
<br /> they remain in quality condition for many years.
<br /> The City of Eugene and 4J agree to enter into a long term " +- year) ee ® : e
<br /> development and joint use of multi -sports fields /youth spi� , comp es on t 1 .. es
<br /> (CY, SHS and CHS) and multi -sports fields (NEHS and S ` e fields woul. , m ly be
<br /> constructed with artificial surface and would have sufficien its° ns to support the playing of
<br /> high school football and soccer. The City of Eugene would not partici s ate in the costs associated
<br /> with aluminum seating for at least 1,000, Hight -uso low-Ogre lag 6 Y volume sound ,
<br /> system, score boards, goal posts, fencing, ticket boot. ccessib Q - i, and facility
<br /> access. The youth sports complex components wet? , e t pgrad - ields, accessible
<br /> basketball courts, skateboard parks, improved � is co E 04, s, accessible outdoor
<br /> bathrooms, walks, plantings, fences, night -use -low -glare lightin
<br /> User Committee.
<br /> It will be the respo bility of th- t d Dis manage the fields and youth sports
<br /> parks. However Co kv,, be fo °'a . ,A irect the scheduling and use of the fields
<br /> and youth sports t ,a0 "" e Co ..4, ,11 be guided by the terms of this agreement.
<br /> Membership on the C� e will � an equal number of 4J and city representatives to
<br /> be selected by each or. 'a , as we epresentative from Kidsports and at least one other
<br /> major community 61, ,, ershi , on the committee should not exceed 12 individuals.
<br /> Continuity of 17a °`bership on ommittee is preferred, but representatives may be
<br /> changed by t r organization" approval of the User Committee.
<br /> Initially, . �._ ions of the Co oe' " ittee would require agreement by consensus. After one year of
<br /> operatio _. ommittee" ld, by consensus, decide upon another form of decision - making.
<br /> Policies e ���' e User Committee will require approval by the City and 4J. After
<br /> the initial a1.- 4404- 4- of policy and procedures, the User Committee shall meet on a regular
<br /> schedule, at leas once per year, to review operations and address problems that may have arisen
<br /> regarding facility /field use or interpretation of policies.
<br /> The User Committee will decide criteria for field use agreements, recommend changes to any
<br /> applicable fee structures, annually review the percentage of use by the city, 4 -J and community
<br /> groups to evaluate compliance with the terms of this agreement and to provide percentages of use
<br /> for any additional maintenance agreements. Additionally, the User Committee will review and
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