New Search
Draft Design and Construction Process for <br /> Combined City /4J Fields & Youth Sports Parks <br /> City of Eugene Staff notes 6/24. Medlin, Riner, Rhay, Svendsen <br /> A review by City project staff of the proposed timeline and process for designing and bidding this <br /> project highlighted major issues with the City's ability to adequately integrate the sports park <br /> components of the project into the process as currently described in the draft. The major concern <br /> is that the timeline appears to be based on the multi -use fields, and does not recognize the process <br /> that will be required for the sports park components of the project. <br /> It will be very difficult to have the park amenities designed and through the needed public process <br /> to meet a January 1, 2000, bid advertisement date. The planned design process would include an <br /> opportunity for community groups to review and comment on a fairly detailed schematic site plan <br /> and a follow -up meeting to review the final design. Andrea is planning on at least two public <br /> meetings for each of the sports park sites, for a minimum of six public meetings. Design time <br /> would be required after the last round of public meetings to make final adjustments, and turn the <br /> site design into bid specifications. <br /> This planned process also highlights the expectation that Eugene staff will retain primary <br /> responsibility for public process and design of the sports park components, and in <br /> monitoring/quality control during the construction of the sites. The expectation is that City staff <br /> will develop detailed specifications and site plans that 4J's architect can use to develop <br /> construction plans and specifications. City staff would also determine the acceptable level of <br /> investment in park amenities, landscaping improvements, etc. <br /> The draft process plan needs to clearly define City staff responsibilities and the role of City staff in <br /> relation to 4J's architect and construction manager. The joint staff team implementing the project <br /> needs to begin meeting soon on design development, integration of facilities, and construction <br /> planning issues. <br /> One of the options that the Eugene staff group would suggest reviewing is the separation of the <br /> multi -use fields and the sports park elements. As the fields must be completed and ready for use <br /> by the time school starts in 2000, the timing of that element of the project will take precedence <br /> over the sports park amenities. The sports park development does not have the same time <br /> constraint. Because of the contractors primary focus on the fields, the sports parks will likely end <br /> up on different timelines, and likely with different subcontractors due to the different nature of the <br /> work required. As a result, there will be limited on -site integration of the construction of these <br /> two major components of the project. If this situation is likely to occur in any event, it could be <br /> more effective, for both the fields and the sports parks, to bid the sports parks separately, or <br /> jointly with the fields in a "multiple choice" bid package, and have a contractor with applicable <br /> experience focused specifically on each of the project elements <br />