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Youth Sports Park Sub - Committee Meeting <br /> Tuesday, May 23, 2000 <br /> Present: Arnold Hultberg, Bill Rosenow, Mitzi Colbath, Renee Grube, Jim Denker, <br /> John Crane, Charlie Warren <br /> Agenda: <br /> 1. Confirm the portion of the schedule reserved for Community use and School use. <br /> 2. Identify the portion of Community time to be prioritized for approved youth user <br /> groups and that to be prioritized for adult City league activities and rentals. <br /> 3. Identify how late activities can be scheduled at each site. <br /> 4. Who schedules what? <br /> 1. Confirm the portion of the schedule reserved for Community use and School <br /> use. <br /> The Multi- Purpose Field use matrix was reviewed. The committee identified which <br /> days /hours would be available for Community use and which hours would be <br /> available for School use. Any time that was originally identified as "Open" was <br /> changed to be considered as Community time. See attached Field Use Matrix for <br /> specific dates and times by site. <br /> The matrix dates (fall, winter, spring, summer) are set in conjunction with the OSAA <br /> calendar. High Schools will occasionally have activities that occur during times set <br /> aside for Community use (Le., playoffs, pre- season weekend games). All games <br /> will be scheduled with as much advance notice as possible. Pre - season soccer <br /> games are scheduled several months in advance and are usually played before <br /> other community soccer /football programs have begun games. High School playoff <br /> games occur during the first three Saturdays in November and will take precedence <br /> over other activities. Community time will still be available on these game days. <br /> It is the committees recommendation that any unscheduled School time be made <br /> available for Community use and that any unscheduled Community time be made <br /> available for School use. Emphasis to be placed on the efficient use of the facilities. <br /> 2. Identify the portion of Community time to be prioritized for approved youth <br /> user groups and that to be prioritized for Adult City league activities and other <br /> rental groups. <br /> The committee recommends the following priorities for scheduling: <br /> 1. Approved youth user groups <br /> 2. City of Eugene Adult programs <br /> 3. Rentals <br /> *Traditional turf sports (i.e., soccer) have priority over non -turf activities (i.e., baseball) <br />