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MINUTES OF THE USER COMMITTEE MEETING <br /> August 15, 2000 <br /> PRESENT: Bill Hirsh, Mitzi Colbath, Jarvis Gomes (replacement for John Sappington), Jim <br /> Denker, Del Rosenau (sub for Mitzi), Scott Langreen (new member from AYSO), Charlie <br /> Warren, John Crane, Tim Rhay, Jeff Lankston, Arnold Hultburg, and guests: David Brewer, (4J <br /> Risk Mgt.), Cathy Joseph (City Risk Mgt.), Tim Smith (Amazon Neighbors), Marie Gray (North <br /> Eugene Neighbors), Charles Biggs (Sheldon Area Neighbor). Renee Grube joined us at 2:30 p.m. <br /> Teri Higgins stopped in to give an update on the YSP /athletic fields project. <br /> Introductions: Committee members and guests introduced themselves and what group they <br /> represented and/or why they were present. Copies of the Intergovernmental Agreement (IGA) <br /> were handed out to new members and guests. <br /> Review of Minutes: Approved as written. <br /> Risk Issues: David Brewer said he didn't know if the synthetic turf was insured. He will check. <br /> If not, he will find out the cost to do so. We do know the product is covered for rips or tears, but <br /> not for major damage such as fire or vandalism. Tim Rhay will check with other groups using <br /> similar turf to see what they are doing. Since the turf is on 4J property the District would be <br /> expected to cover insurance. However, Cathy Joseph said the City could possibly share the cost <br /> for turf coverage. (The IGA calls for sharing of operational costs in proportion to allocated <br /> weighted use). <br /> Update on YSP /Athletic Fields: Teri Higgins said both the North and Sheldon synthetic fields <br /> are in and being used Churchill should be done by the end of the month and South by mid -Sept. <br /> Both are ahead of schedule and it's hoped that all the high schools will be able to play their first <br /> home game on their new home fields. There are alternate plans, just in case. All work, including <br /> the sports parks, will be completed by October 31st. Natural turf areas in the sports parks will <br /> have been seeded, but they won't be ready for use until spring. Everything is on time and on <br /> budget. Actually we are ahead on both so, any funds (left in the fields contingency) not used can <br /> go toward funding bleachers. <br /> Ribbon Cutting Event: It was noted that Sheldon is advertising a special kick -off event for <br /> their stadium and fall program. It was agreed that each school could do their own start of season, <br /> first home game kick -off event, but a much larger City -wide ribbon - cutting event needs to <br /> happen where the Mayor and other City folks, the 4J School Board, and Superintendent are all <br /> involved. Jeff Lankston said he could be the contact person for arranging such an event. Bill <br /> Hirsh volunteered Pat Bonney to be the District contact person. (The PR people from the City <br /> and 4J have been contacted about this). <br /> Signage/Skate parks: David Brewer said the District's insurance agent, Ron Cramer, is <br /> checking what is the norm out there. They have learned that most skate parks have signs posted <br /> 1 <br />