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FEMA-DR-1733-OR PW:6-1 (Category A)
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FEMA-DR-1733-OR PW:6-1 (Category A)
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Last modified
7/24/2014 1:41:12 PM
Creation date
7/24/2014 1:41:04 PM
Metadata
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Template:
COE_Contracts
COE_Contract_Number
2014-00409
COE_Contract_Document_Type
Correspondence
COE_Contract_Status
Active
COE_Contract_Organization
FEMA / OEM (Oregon Office of Emergency Management)
COE_Identification_Info
2014-00409
Department
Public Works
Contract_Administrator
Schafer
Contract_Manager
Risdal / Lankston
Document_Number
2014-00409
External_View
No
Permanent_Retention
No
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Federal Emergency Management Agency E- Grants Page 4 of 15 <br /> properties and various 700 miles of public right of way, trails,roads and <br /> other improved areas that hazard to the public. <br /> Scope of Work: PA- 10 -OR- 4169 -PW- 00006(0): <br /> WORK COMPLETED <br /> The Applicant activated its force account resources to undertake debris <br /> removal operations to protect public health /safety and protect improved <br /> property. Specifically, the Applicant utilized Force account labor <br /> (approximatly 150 employees 5,167 reg time 98 OT) hrs include parks and <br /> street departments, this required a large number of labor hours due to labor <br /> intensive hand work was required to move hazard limbs, trees and debris in <br /> various improved areas throughout the city of Eugene,the labor hrs also <br /> includes monitoring of the contractors the monitoring of the contractors were <br /> not broken out separately from the debris cleanup hrs., Force account <br /> equipment hours (5,303.The acquired Contractors and the applicant <br /> purchased materials to perform the work. The applicant and contractors <br /> collected 3607.06 CY of debris which was removed and hauled to various <br /> green waste recycle facilities (Lane Forest and Rexius locations) for the final <br /> disposal. They are participating in the Debris Pilot Program. <br /> This PW is for the first 30 days' work.There will be additional PWs for 30 -90 <br /> and 90 -120 days <br /> Total Cost for Work Completed is as follows: <br /> Contract $68,865.10 (see scope notes) <br /> Equipment $106,632.29 the applicant is using their own equipment rates <br /> which are consistent with FEMA rates which were reviewed by the project <br /> specialist <br /> Labor $ 189,065.78 <br /> Total Project Cost $ 364,563.17 <br /> The applicant affirms via email (attached) that (1) all cut hazard limbs were <br /> at least 2" diameter at the cut; (2) all leaning hazard trees were at least 6" <br /> diameter at 4.5' above the ground; (3) all hangers and leaners posed a <br /> threat to public health and safety if not removed. Addresses of the <br /> approximate locations where this work was performed are given on the <br /> contract billings, which are attached. This is in accordance to their policy. <br /> SCOPE NOTES <br /> The applicants policy allows them to contract for goods & services, up to <br /> $75,000, using informal solicitation process (verbal quotes). This process <br /> requires the applicant to get three quotes, which they state they did. This <br /> process is described in article 10 of the applicant's purchasing regulations, <br /> page 43, article 10. The applicant states they already had an established <br /> contract with CTS Services. This contract included the scope of work they <br /> needed for storm response and a pricing schedule, to get additional <br /> contracts in place, the applicants lead worker reached out to many other <br /> contractors to get verbal quotes on prices, and most chose not to respond <br /> due their availability. They were already swamped with private work, they <br /> couldn't take on additional work from the City. <br /> According to the agreements between the contractors and the City of <br /> Eugene the debris monitoring will be done by the city. The city monitors <br /> were in the field with the contractors. The city monitors periodically checked <br /> on the contractors that were performing the work, they also checked the <br /> area after the work was completed for validation. <br /> https: / /connect l .dhs.gov /emmie /,Danalnfo= isource.fema.net,S SL +dispatchDestination.do ?... 6/4/2014 <br />
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