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Federal Emergency Management Agency E- Grants Page 4 of 11 <br /> street departments, this required a large number of labor hours due to labor <br /> intensive hand work was required to move hazard limbs, trees and debris in <br /> various improved areas throughout the city of Eugene,the labor hrs also <br /> includes monitoring of the contractors the monitoring of the contractors were <br /> not broken out separately from the debris cleanup hrs., Force account <br /> equipment hours (5,303.The acquired Contractors and the applicant <br /> purchased materials to perform the work. The applicant and contractors <br /> collected 3607.06 CY of debris which was removed and hauled to various <br /> green waste recycle facilities (Lane Forest and Rexius locations) for the final <br /> disposal. They are participating in the Debris Pilot Program. <br /> This PW is for the first 30 days' work.There will be additional PWs for 30 -90 <br /> and 90 -120 days <br /> Total Cost for Work Completed is as follows: <br /> Contract $68,865.10 (see scope notes) <br /> Equipment $106,632.29 the applicant is using their own equipment rates <br /> which are consistent with FEMA rates which were reviewed by the project <br /> specialist <br /> Labor $ 189,065.78 <br /> Total Project Cost $ 364,563.17 <br /> The applicant affirms via email (attached) that (1) all cut hazard limbs were <br /> at least 2" diameter at the cut; (2) all leaning hazard trees were at least 6" <br /> diameter at 4.5' above the ground; (3) all hangers and leaners posed a <br /> threat to public health and safety if not removed. Addresses of the <br /> approximate locations where this work was performed are given on the <br /> contract billings, which are attached. This is in accordance to their policy. <br /> SCOPE NOTES <br /> The applicants policy allows them to contract for goods & services, up to <br /> $75,000, using informal solicitation process (verbal quotes). This process <br /> requires the applicant to get three quotes, which they state they did. This <br /> process is described in article 10 of the applicant's purchasing regulations, <br /> page 43, article 10. The applicant states they already had an established <br /> contract with CTS Services. This contract included the scope of work they <br /> needed for storm response and a pricing schedule, to get additional <br /> contracts in place, the applicants lead worker reached out to many other <br /> contractors to get verbal quotes on prices, and most chose not to respond <br /> due their availability. They were already swamped with private work, they <br /> couldn't take on additional work from the City. <br /> According to the agreements between the contractors and the City of <br /> Eugene the debris monitoring will be done by the city. The city monitors <br /> were in the field with the contractors. The city monitors periodically checked <br /> on the contractors that were performing the work, they also checked the <br /> area after the work was completed for validation. <br /> The applicant utilized out of class personnel to perform tasks such as <br /> emergency calls from the public, and site visits of reported hazardous tree <br /> debris, because of staff limitations and magnitude of reports to perform this <br /> work. The salary rate applied for FEMA reimbursement for these employees <br /> was based on the salary rate of an employee normally performing these <br /> tasks and not the higher salary rate of the temporarily assigned employee. <br /> Applicant shall obtain and document compliance for any required <br /> coordination, permits, and /or consultation with applicable regulatory <br /> agencies. This documentation may be required for closeout. Failure to do so <br /> may jeopardize Public Assistance funds. <br /> https: / /connect 1.dhs.gov /emmie /,Danalnfo= isource.fema. net ,SSL +dispatchDestination.do ?... 5/29/2014 <br />