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PETERSON Carrie A <br /> From: PHILIPS Laura A <br /> Sent: Wednesday, April 21, 2004 11:07 AM <br /> To: PETERSON Carrie A <br /> Cc: *Eugene Volunteer Coordinators' Forum <br /> Subject: Declined: Volunteer Recognition Event Planning <br /> Carrie, thank you for your enthusiasm and your philosophy! <br /> I'll be in the middle of vacation on the 29th, so can't be there. I'm hoping Laura Niles can be present, in which case she can <br /> speak for tPL as well as the Hult. <br /> I am all for the ease of essentially duplicating last year's event, and feel especially strongly that we should retain these <br /> elements: <br /> - each program decides which of its own volunteers qualifies to be invited <br /> - each program labels and sorts its own invitations (no computer merge) <br /> - the invitation design is welcoming of diversity in wording and images (making sure it's clear that guests include invitees' <br /> own definition of family, and that either the images don't represent people or that if the images are of people, that we don't <br /> show only white people or only parents with kids) <br /> - the entertainment and food are welcoming of diversity (since there's only one band, choosing something fairly widely <br /> liked, with the understanding that music described as "old - timey," "American," or "country" often winds up meaning <br /> something that's Tess than likely to be a good choice for a crowd diverse in age, ethnicity, etc.; re: food, including a veggie <br /> option) <br /> - using one shared brochure that lists all the programs and their contact info <br /> - working early with Jan Bohman to maximize p.r. focusing on the Citywide ( "one team, one voice ") nature of the event; <br /> apparently, a major motivator to the City Manager and Execs in supporting the event is that this is one of relatively few <br /> City-wide ventures, and that while many of the individual volunteer programs get good p.r. throughout the year, this event <br /> is a chance to show off the connection and teamwork among City depts. /divisions) <br /> And of course, this year, let's find out just which City office is in charge of arranging for the weather... ! <br /> Best to all of you; looking forward to it! <br /> LP <br /> Laura Philips <br /> Coordinator, Volunteer Program <br /> Eugene Public Library <br /> 100 West 10th Ave. <br /> Eugene, Oregon 97401 <br /> (541) 682 -6617 <br /> aura .a.philios(a)_ci.eugene.or.us <br /> • <br /> 1 <br />