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City of Eugene <br /> Public'Works Dartment <br /> i Issues for Review <br /> X i; ,, , ''k Revised January 15, 2002 <br /> 1. Barriers (silos, brick malls) between Engineering /Maintenance and Transportation <br /> The buildings where E gineering and Transportation are located create physical barriers, which <br /> make it difficult for crew staff to mingle. However, the top down management style practiced at the <br /> Roosevelt sites also inhibits communication at the staff level. When is it appropriate for staff to <br /> communicate? What is the perception of staff? Currently, no opportunities exist for staff to get <br /> together. Should we create some opportunities for staff to get together? <br /> r 2. More clearly delineate stormwater decisions and responsibilities. <br /> Olt The Stormwater Service Profile and the matrix management confuse people. The Stormwater <br /> f1 \e, Program is being reviewed by the management staff. They plan to present a recommendation to Kurt <br /> `f� ` in the near future, however, they may appreciate some input from this larger group. <br /> kV <br /> 3. Consider consolidation of some planning functions. <br /> Insert coordination in the issue. Planning occurs in all of the functions being reviewed. Can it be <br /> improved? The 13'" Street project wetland vs. road is a good example of the process not working <br /> well. PW needs to work together to influence the CIP project list. <br /> 4. Clearly demonstrate when Department policy decisions are made. <br /> Policy decisions need to be deployed better. People are not clear where to find the most recent <br /> version of a policy. The APWA accreditation process will help this issue. <br /> 5. Develop and maintain consistent approaches to benchmarks, performance <br /> measures, budgeting, etc. <br /> Staff are confused about performance measures and benchmarks. City has policy review team <br /> working on this issue. What are the findings? <br /> 6. Coordination, prioritization and communications related to POS project design and <br /> management. Vs an e .wvs«`. <br /> Decisions such as staffing or budgeting for bond projects are made &tside of the project team3 ften <br /> negatively impacting the timelines and project progress that was promised to the public These <br /> decisions are not communicated to the staff who are working with the public. The division f work <br /> between Engineering and POS is working well. The communication betwee54ze two grou can <br /> improve. (( m �p y Wit 04 <br /> J�o m � 4Ci:.ti' J <br /> 7. Matrix management of stormwater system results in lack of clarity in specific <br /> assignments and accountability. <br /> This issue relates to number 2. The lack of clarity of roles and responsibilities make it difficult to <br /> complete projects. <br /> 8. Clarify relationships and responsibilities of Water Resources in Engineering and <br /> Wetland /Open Waterways in POS. <br /> Not sure of people's roles and where they are located. Some PR from POS can help clear up this <br /> issue. <br />