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— Public Works <br /> EUGENE <br /> Maintenance Division <br /> City of Eugene <br /> 1820 Roosevelt Boulevard <br /> MEMORANDUM Eugene, Oregon 97402 <br /> (541) 687 -5220 <br /> (541) 683 -6883 FAX <br /> Date: January 24, 1997 <br /> To: Scobert Park Advisory Committee <br /> From: Bob Hammitt, Maintenance Director <br /> Subject: Recommendation Process <br /> The following is a staff recommendation of procedures designed to guide the committee through the <br /> remainder of your work. The time frames are suggestions and can be modified by the committee, as <br /> necessary. <br /> January 28, 1997 <br /> At this meeting the committee will craft their recommendations to the Executive Directors of Public Safety <br /> and Public Works. Staff will have prepared for the meeting a draft of the top priority recommendations, <br /> compiled from the minutes of all previous meetings. Staff will also combine obviously similar ideas and <br /> form complete thoughts for each of the idea fragments created during committee brainstorming sessions. By <br /> the completion of this meeting, the committee will need a complete prioritized list of recommendations to <br /> send out for public comment. <br /> February 7, 1997 <br /> Cw Staff will mail the committee's recommendations to all persons on the interested parties list for review and <br /> comment. There will also be bilingual bulletins posted in the Whiteaker area notifying the public that the <br /> committee has crafted their recommendations, and that written comments will be accepted for two weeks, <br /> up until February 21, 1997. Comments can be written and mailed or hand delivered to either the Whiteaker <br /> Public Safety Station or Public Works Maintenance. <br /> February 21, 1997 <br /> Deadline for public comment on the committee's recommendations. <br /> February 24, 1997 through February 27, 1997 <br /> Staff will compile all public comment received for committee review at the final meeting. This information <br /> will be mailed to committee members in advance of that meeting. <br /> March 4, 1997 <br /> The final committee meeting. By the end of this meeting the committee, after taking into account all public <br /> input received, will finalize the prioritized recommendations they wish to send to the Executive Directors of <br /> Public Works and Public Safety. <br /> Due to the fact that members will not have the opportunity to consider any public input presented at the <br /> end of this meeting, staff recommends a 15 minute public forum at the beginning, rather than splitting up <br /> the time. <br /> Staff also recommends the committee reserve time at this meeting to discuss the group's future. Although <br /> March 4, 1997, will be your final meeting as a formal Department Advisory Committee, the group may <br /> choose to continue to meet informally to provide support for Scobert Park. If an informal group is <br /> t y. formed, a representative from Public Works and /or Public Safety would be available to attend meetings <br /> upon request. <br />