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HELPFUL HINTS FOR THE DEPARTMENT ADVISORY COMMITTEE FORM The Department Advisory Committee form is used for both the formation of a department committee and the report back to the Citizen Involvement Committee once the task of the committee has been completed. Most of the form is self - explanatory. Generally, when you schedule a department advisory committee item with the Citizen Involvement Committee, the item takes about 20 minutes during the meeting. First you give a general presentation of the information on the form. Then there is time for CIC questions and discussion with you regarding the proposed committee. Some sections are discussed more frequently than others by CIC members. These include the Committee Type, Duration, and Proposed Membership. If questions arise regarding the Committee Task and Support Costs, they are generally concerning clarification of information. COMMITTEE TYPE During your presentation to the CIC, be prepared to explain why you have selected a particular type of committee. The committee members appreciate understanding the rationale behind your choice. If the committee type is Special Interest /Technical, explain what makes it so. COMMITTEE DURATION The CIC is very concerned that department advisory committees are not re- inventions of previous standing Boards and Commissions. There has been considerable discussion by the CIC regarding the length of time committees exist. They prefer to see distinct committees formed for short periods of time to accomplish a very specific task. By definition, a Short Term committee meets from one to three times. A Long Term committee meets three or more times, with a maximum of two years to complete its charge. PROPOSED MEMBERSHIP /MEMBERSHIP MIX The Committee Type dictates the Membership Mix. If your committee is a Special Interest /Technical committee, you need to explain the qualifications required for the members who are drawn from the Special Interest /Technical pool.